Section one: Contracting authority/entity
one.1) Name and addresses
Antrim and Newtownabbey Borough Council
Antrim
BT41 2UB
procurement@antrimandnewtownabbey.gov.uk
Country
United Kingdom
Region code
UKN0D - Antrim and Newtownabbey
Internet address(es)
Main address
https://e-sourcingni.bravosolution.co.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Entertainment at Events
two.1.2) Main CPV code
- 92340000 - Dance and performance entertainment services
two.1.3) Type of contract
Services
two.1.4) Short description
Framework for the provision of children's entertainment services and specialist entertainment services at Council events
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £170,000
two.2) Description
two.2.1) Title
Children's Entertainment Services
Lot No
1
two.2.2) Additional CPV code(s)
- 92340000 - Dance and performance entertainment services
two.2.3) Place of performance
NUTS codes
- UKN0D - Antrim and Newtownabbey
two.2.4) Description of the procurement
Provision of a variety of Children's Entertainment Services at Council events such as face painting, balloon modelling, petting farm, walkabout characters, etc.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery Proposals / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
option to extend for up to 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Entertainment Services
Lot No
2
two.2.2) Additional CPV code(s)
- 92340000 - Dance and performance entertainment services
two.2.3) Place of performance
NUTS codes
- UKN0D - Antrim and Newtownabbey
two.2.4) Description of the procurement
Provision of a variety of Specialist Entertainment Services suitable for Good Relations events
two.2.5) Award criteria
Quality criterion - Name: Service Delivery Proposals / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
option to extend for up to 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Following a competitive process in 2022, a contract was awarded to the various tenderers who were the only tenderers for their respective entertainment services. They have been operating as the Council's service providers from award of the contract. Due to the unforeseeable death of the Queen and subsequent coronation of King Charles, the scope and scale of the contract required expansion to accommodate the necessary public events associated with the change and thereby necessitated additional services to hold such events. This has created an increase in the value of the contract that was unforeseeable at the time of tender. In addition, and as demonstrated in the competitive tender process, the awarded companies are the only ones in Northern Ireland capable of providing the services required necessary for events. A new procurement process will be initiated in early 2024. This contract will only be in place until a new contract can be established through a competitive procurement process.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Lot No
1
Title
Children's Entertainment Services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 October 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Friendly Faces
Portadown
Country
United Kingdom
NUTS code
- UKN07 - Armagh City, Banbridge and Craigavon
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Kidz Farm
Londonderry
Country
United Kingdom
NUTS code
- UKN0A - Derry City and Strabane
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Carnival Promotions
Larne
Country
United Kingdom
NUTS code
- UKN0F - Mid and East Antrim
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Cromore Castles
Portstewart
Country
United Kingdom
NUTS code
- UKN0C - Causeway Coast and Glens
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £100,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section five. Award of contract/concession
Lot No
2
Title
Specialist Entertainment Services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 October 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Artsekta
Belfast
Country
United Kingdom
NUTS code
- UKN06 - Belfast
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £70,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice - High Court
Belfast
Country
United Kingdom