Section one: Contracting authority
one.1) Name and addresses
The Key Educational Trust ~ Catering Tender
Old Road, Stone
Staffordshire
ST15 8JD
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.thekeyeducationaltrust.org.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/59X3Q67FSY
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Key Educational Trust ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful tenderer will be required to provide catering services for The Key Educational Trust (KET).
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Shropshire and Staffordshire
two.2.4) Description of the procurement
The successful tenderer will be required to provide catering services for The Key Educational Trust (KET).
The contract covers the scope for the provision of all schools catering services, which also includes all hospitality and free issue requirements at the following sites;
•Christ Church Academy – Old Road, Stone, Staffordshire, ST15 8JD
•Christ Church First School - Northesk Street, Stone, Staffordshire, ST15 8EP
•Oulton First School – Rock Crescent, Outlon, Stone, Staffordshire, ST15 8UH
Below is an overview of the academies currently in the Trust:
Christ Church Academy (CCA)
The largest academy in the Trust, a middle school covering Year 5 to 8 (age 9-13yrs) and currently has 552 pupils and a PAN of 600. The school has a purpose-built dining centre, preparing and serving a range of hot and cold options for lunch. A range of pre-packed sandwiches and bottled drinks are also available. Additionally, the dining centre offers breakfast items during the morning break at a cost per item.
Christ Church CofE First School (CCFS)
Covers Reception to Year 4 (age 3-9yrs) and currently has 146 pupils and a PAN of 148.
Oulton CofE First School (OFS)
Covers Nursery (12 x 15 hour funded places), Reception to Year 4 (age 3-9yrs) and currently has 69 pupils and 11 filled nursery places. OFS PAN is 70 (reception to year 4).
Christ Church CofE First School receives its meals from Christ Church Academy, where-as Oulton CofE First School receives its meals from another school located outside The Key Educational Trust – As an output of this tender we would like to look at Oulton CofE First School receiving its meals also from Christ Church Academy.
The catering is currently delivered by way of contracted service.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations across all three Schools.
Regular customer and parental engagement will be required to ensure this is the case moving into the contract term.
These new standards of operation should meet the needs of the pupils’ moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise the local supply chain and farming” belt” in the Staffordshire area to source all fresh produce, namely being:
Bakery Products
Meat
Fruit and Vegetables
Dairy Products
The contract will operate on a guaranteed cost basis with all universal free school meals and free school meals charged to the client monthly at the gross tariff price. All hospitality will be charged on a net food cost basis.
The approximate cost of the contract per annum is £50,000.00 plus VAT
The Key Educational Trust is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of catering services within these schools when they have joined the MAT will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for The Key Educational Trust at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the KET.
Please note: Further schools may be added to the contract during the tender process and during the life of the contract as detailed above.
See SQ document for further details.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 March 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 April 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Staffordshire:-School-catering-services./59X3Q67FSY" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Staffordshire:-School-catering-services./59X3Q67FSY
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/59X3Q67FSY" target="_blank">https://litmustms.co.uk/respond/59X3Q67FSY
GO Reference: GO-202321-PRO-22021447
six.4) Procedures for review
six.4.1) Review body
Key Educational Trust
Staffordshire
Country
United Kingdom