Section one: Contracting authority/entity
one.1) Name and addresses
NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Glasgow
G4 0SF
Telephone
+44 1412015388
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.nhsggc.scot/about-us/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security Services to Community Sites
Reference number
GGC0898
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
Security Services to NHSGGC Community Sites covers approx. 100 sites and provides various security services to; Partnerships, East Dunbartonshire HSCP, East Renfrewshire HSCP, Inverclyde HSCP, Glasgow HSCP, Renfrew HSCP and West Dunbartonshire HSCP.
The security required is:
1. Alarm Activation (out-of-hours service): in the event of alarm activation (fire or intruder) the supplier is required to attend sites within one hour of notification and identify the activation cause. If necessary, they escalate to NHSGGC nominated employees, the Board’s contractors and/or the Fire Service.
2. Open and Close Premises (planned or ad-hoc): The supplier opens and/or closes Sites as outlined within each Sites standard operating procedure.
3. Manned Security Presence (planned or ad-hoc): The supplier is a manned presence at Sites as outlined within each Sites standard operating procedure.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £921,600
two.2) Description
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Security Services covers approx. 100 sites across the NHSGGC.
two.2.4) Description of the procurement
Security Services to Community Sites covers approx. 100 sites across the Board and provides various security services to; Partnerships, East Dunbartonshire HSCP, East Renfrewshire HSCP, Inverclyde HSCP, Glasgow HSCP, Renfrew HSCP and West Dunbartonshire HSCP.
The security required is:
1. Alarm Activation (out-of-hours service): in the event of alarm activation (fire or intruder) the supplier is required to attend sites within one hour of notification and identify the activation cause. If necessary, they escalate to NHSGGC nominated employees, the Board’s contractors and/or the Fire Service.
2. Open and Close Premises (planned or ad-hoc): The supplier opens and/or closes Sites as outlined within each Sites standard operating procedure.
3. Manned Security Presence (planned or ad-hoc): The supplier is a manned presence at Sites as outlined within each Sites standard operating procedure.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
NHS Greater Glasgow & Clyde (NHSGGC) and their current supplier for Security Services to Community Sites, have mutually agreed to an early contract termination.
It is of high operational importance that the community sites have service continuity as without a security service in place, it leaves the site, staff, patients and visitors vulnerable. Accordingly, NHSGGC do not have the required time to conduct a local tender, further competition or direct award from any Framework(s) and must act urgently due to circumstances beyond its control.
A tender for this service must follow NHSGGC's Procurement Department Serious Organised Crime Mitigation Protocol, which requires a restricted two-stage process and carrying out of necessary due diligence. Upon award, an implementation period will be required. TUPE also applies to this contract.
Given the time constraints and duly substantiated state of urgency, NHSGGC require a supplier who has a knowledge of this contract and can take over the running of security with a seamless transition and have therefore negotiated directly with the previous contractor prior to the incumbent.
In order to award this contract compliantly, NHSGGC will follow Regulation 33 of the Public Contracts (Scotland) Regulations: (1) (c) and (3)
(1) (c) where (but only if it is strictly necessary) for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for open procedure, restricted procedure or competitive procedure with negotiation cannot be complied with.
(3) For the purposes of paragraph (1)(c), the circumstances invoked to justify extreme urgency must not, in any event, be attributable to the contracting authority.
NHSGGC intend to award this contract for 24 months. During this period, NHSGGC will publish a contract notice to invite competent suppliers to submit tenders for a longer term contract under a competitive process. It is anticipated that this will be a restricted (two stage) tender process, following the Procurement’s Serious Organised Crime Mitigation Protocol. The tender process will start Q3 2024 and take approx. ten months to complete. The awarded supplier will be given an implementation period of approx. six months.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
GGC0898
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
30 January 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
DCL Security International Ltd
137 Shawbridge Street
Glasgow
G431QQ
Telephone
+44 07769341655
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £921,600
Total value of the contract/lot/concession: £921,600
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=756133.
(SC Ref:756133)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom