Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
Porton Down
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/defence-science-and-technology-laboratory
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Immersive Workspace
two.1.2) Main CPV code
- 72212500 - Communication and multimedia software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Additional purchase of immersive workspace.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Secretary of State for Defence intends to enter into a supply contract with Igloo Vision Ltd for the purchase of additional immersive workspace units (“units”). In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate.
The Secretary of State for Defence considers that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 32(5)(b) of the PCR 2015. This is because the Secretary of State for Defence has previously purchased an immersive workspace unit from Igloo Vision Ltd and it is intended that the new units will be used in addition to the existing unit and that a change of supplier would oblige the Secretary of State for Defence to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
Dstl already have an immersive workspace from Igloo Vision Ltd and now have a requirement to expand upon this to improve overall capability. A change of supplier would result in an incompatibility with the existing immersive workspace which in turn would cause disproportionate technical difficulties in operation and maintenance of the systems. This procurement strategy will ensure that there is interoperability between the existing system and the new system, reducing technical difficulties, obviating the need for work to be duplicated for different systems, reducing the training needed for staff to use the equipment, and the enabling the consolidation of servicing and maintenance of the systems.
The total estimated value of this procurement is £300,000 to £330,000.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
- No tenders or no suitable tenders/requests to participate in response to negotiated procedure with prior publication of a contract notice
- The products involved are manufactured purely for the purpose of research, experiment, study or development
- Additional deliveries by the original supplier
Explanation:
The Secretary of State for Defence intends to enter into a supply contract with Igloo Vision Ltd for the purchase of additional immersive workspace units (“units”). In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate.
The Secretary of State for Defence considers that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 32(5)(b) of the PCR 2015. This is because the Secretary of State for Defence has previously purchased an immersive workspace unit from Igloo Vision Ltd and it is intended that the new units will be used in addition to the existing unit and that a change of supplier would oblige the Secretary of State for Defence to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
Dstl already have an immersive workspace from Igloo Vision Ltd and now have a requirement to expand upon this to improve overall capability. A change of supplier would result in an incompatibility with the existing immersive workspace which in turn would cause disproportionate technical difficulties in operation and maintenance of the systems. This procurement strategy will ensure that there is interoperability between the existing system and the new system, reducing technical difficulties, obviating the need for work to be duplicated for different systems, reducing the training needed for staff to use the equipment, and the enabling the consolidation of servicing and maintenance of the systems.
The total estimated value of this procurement is £300,000 to £330,000.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
26 January 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Igloo Vision Ltd
Craven Arms
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £300,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Dstl
Porton Down
Country
United Kingdom