Section one: Contracting authority
one.1) Name and addresses
East Durham College
Peterlee Campus,Willerby Grove
PETERLEE
SR82RN
Contact
Joanne Wilson
joanne.wilson@eastdurham.ac.uk
Country
United Kingdom
Region code
UKC14 - Durham CC
UK Register of Learning Providers (UKPRN number)
10002111
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.gov.uk/contracts-finder
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Installation of Immersive Classrooms
Reference number
IMLSIF
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
This tender is being advertised for a period of 2 weeks only due to funding timescales.
East Durham College requires a contractor to specify, supply, deliver and install two immersive classrooms at Willerby Grove Campus in Peterlee.
The college request pricing for: specification, design, supply, delivery and installation of two immersive classrooms.
Following evaluation of responses, the college will determine which option is best for the college and will notify upon award the option awarded.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48500000 - Communication and multimedia software package
- 51610000 - Installation services of computers and information-processing equipment
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
The successful tenderer must be able to meet the following minimum requirements to progress in this opportunity:
o Conduct an on-site appraisal of prospective locations.
o Immersive rooms must enable connection to & from remote locations.
o Design & specify appropriate technology and associated software.
o Infrastructure to supply & install 12 cameras to enable the digitalisation of 2 clean labs which connect to the immersive room. This will need to be invoiced and supplied before 31/03/2024 for this part of the contract.
o Deliver, install and complete the whole contract on site by 31/08/24.
o Include an option for a portable immersive space.
Tenderer to identify any additional items that have not been specifically requested by the College, but which are required to deliver a complete solution. Any additional costs must be identified in the Pricing Schedule.
Software
Tenderer must detail what software is required and or included as part of their tender submission. Please provide variations of software available. Confirm whether licence costs are one off or annual renewal and advise of the notice period for termination.
Installation and Commissioning
Tenderer to detail installation and commissioning including but not limited to assembly and set up time scales, any costs associated must be included in the pricing schedule.
Support, Maintenance and Warranties
The tenderer must ensure that the equipment is provided with manufacturers guarantee/warranty and whether extended warranties are available.
The tenderer must be able to offer a technical helpline should the college experience any technical issues.
Training
Tenderer will be required to provide training to staff on the functionalities of the immersive rooms and associated software, including but not limited to, in person, user guides and training manuals.
Delivery
The supplier will be responsible for the delivery and installation of the goods. And should detail any specific delivery requirements in their response. (Including but not limited to access requirements for delivery of goods)
Delivery and installation will be required at Willerby Grove Campus.
East Durham College
Willerby Grove
Peterlee
SR8 2RN
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Extended warranties etc can be extended if required
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
9 February 2024
Local time
12:00pm
Changed to:
Date
16 February 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 February 2024
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
East Durham College
Co Durham
Country
United Kingdom