Section one: Contracting authority
one.1) Name and addresses
Police and Crime Commissioner for Avon and Somerset
Police HQ, Valley Road, Portishead
Bristol
EX2 7HQ
Contact
Gemma Hawkins
gemma.hawkins@devonandcornwall.pnn.police.uk
Country
United Kingdom
NUTS code
UKK - South West (England)
Internet address(es)
Main address
https://www.avonandsomerset.police.uk/
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Office Removals and Relocation Services
Reference number
1164
two.1.2) Main CPV code
- 98392000 - Relocation services
two.1.3) Type of contract
Services
two.1.4) Short description
Prior Information Notice as a call for early market engagement for Office Removals and Relocation Services for Avon and Somerset, Dorset, Gloucestershire and Wiltshire Police Forces
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Avon and Somerset Police
Lot No
1
two.2.2) Additional CPV code(s)
- 98392000 - Relocation services
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
- UKK11 - Bristol, City of
- UKK23 - Somerset
Main site or place of performance
sites across Avon and Somerset Force area
two.2.4) Description of the procurement
Avon & Somerset Police, Dorset Police, Gloucestershire Police and Wiltshire Police are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future office removal and relocation service requirements. Devon and Cornwall Police already have a contract in place for this requirement so are not included in this procurement process.SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions via a Teams call with SWPPS representatives.The provision of an office removals and relocation service will generally be for planned moves for one of the participating Forces but on rare occasions there may be the need for a move at short notice. Moves will generally be within a single Force area but there may be odd occasions whereby a move of a greater distance is required. The service will include the provision of vehicles and security vetted staff as well as crate hire. Some Forces may also require a disposal / recycling service for redundant furniture and other items.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is expected to commence in April 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN by emailing gemma.hawkins@devonandcornwall.pnn.police.uk and we will be in touch with a number of questions so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be 12 noon on Wednesday 26th February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.
two.2) Description
two.2.1) Title
Dorset Police
Lot No
2
two.2.2) Additional CPV code(s)
- 98392000 - Relocation services
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
- UKK24 - Bournemouth, Christchurch and Poole
Main site or place of performance
sites across Dorset Force area
two.2.4) Description of the procurement
Avon & Somerset Police, Dorset Police, Gloucestershire Police and Wiltshire Police are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future office removal and relocation service requirements. Devon and Cornwall Police already have a contract in place for this requirement so are not included in this procurement process.SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions via a Teams call with SWPPS representatives.The provision of an office removals and relocation service will generally be for planned moves for one of the participating Forces but on rare occasions there may be the need for a move at short notice. Moves will generally be within a single Force area but there may be odd occasions whereby a move of a greater distance is required. The service will include the provision of vehicles and security vetted staff as well as crate hire. Some Forces may also require a disposal / recycling service for redundant furniture and other items.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is expected to commence in April 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN by emailing gemma.hawkins@devonandcornwall.pnn.police.uk and we will be in touch with a number of questions so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be 12 noon on Wednesday 26th February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.
two.2) Description
two.2.1) Title
Gloucestershire Police
Lot No
3
two.2.2) Additional CPV code(s)
- 98392000 - Relocation services
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
Main site or place of performance
sites across Gloucestershire Force area
two.2.4) Description of the procurement
Avon & Somerset Police, Dorset Police, Gloucestershire Police and Wiltshire Police are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future office removal and relocation service requirements. Devon and Cornwall Police already have a contract in place for this requirement so are not included in this procurement process.SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions via a Teams call with SWPPS representatives.The provision of an office removals and relocation service will generally be for planned moves for one of the participating Forces but on rare occasions there may be the need for a move at short notice. Moves will generally be within a single Force area but there may be odd occasions whereby a move of a greater distance is required. The service will include the provision of vehicles and security vetted staff as well as crate hire. Some Forces may also require a disposal / recycling service for redundant furniture and other items.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is expected to commence in April 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN by emailing gemma.hawkins@devonandcornwall.pnn.police.uk and we will be in touch with a number of questions so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be 12 noon on Wednesday 26th February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.
two.2) Description
two.2.1) Title
Wiltshire Police
Lot No
4
two.2.2) Additional CPV code(s)
- 98392000 - Relocation services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
Main site or place of performance
sites across Wiltshire Force area
two.2.4) Description of the procurement
Avon & Somerset Police, Dorset Police, Gloucestershire Police and Wiltshire Police are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future office removal and relocation service requirements. Devon and Cornwall Police already have a contract in place for this requirement so are not included in this procurement process.SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions via a Teams call with SWPPS representatives.The provision of an office removals and relocation service will generally be for planned moves for one of the participating Forces but on rare occasions there may be the need for a move at short notice. Moves will generally be within a single Force area but there may be odd occasions whereby a move of a greater distance is required. The service will include the provision of vehicles and security vetted staff as well as crate hire. Some Forces may also require a disposal / recycling service for redundant furniture and other items.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is expected to commence in April 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN by emailing gemma.hawkins@devonandcornwall.pnn.police.uk and we will be in touch with a number of questions so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be 12 noon on Wednesday 26th February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.
two.3) Estimated date of publication of contract notice
21 April 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
Avon & Somerset Police, Dorset Police, Gloucestershire Police and Wiltshire Police are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future office removal and relocation service requirements. Devon and Cornwall Police already have a contract in place for this requirement so are not included in this procurement process.SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions via a Teams call with SWPPS representatives.The provision of an office removals and relocation service will generally be for planned moves for one of the participating Forces but on rare occasions there may be the need for a move at short notice. Moves will generally be within a single Force area but there may be odd occasions whereby a move of a greater distance is required. The service will include the provision of vehicles and security vetted staff as well as crate hire. Some Forces may also require a disposal / recycling service for redundant furniture and other items.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is expected to commence in April 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN by emailing gemma.hawkins@devonandcornwall.pnn.police.uk and we will be in touch with a number of questions so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be 12 noon on Wednesday 26th February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.