Section one: Contracting authority
one.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
procurement@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
https://forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FLS-0072-C Timber Haulage 2024
Reference number
FLS-0072-C
two.1.2) Main CPV code
- 60180000 - Hire of goods-transport vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
FLS has a requirement to place a contract with external Service Providers for the provision of Timber Haulage.
FLS requires the haulage of small round wood timber from its North, Central, East and West regions to various mills across the UK in order to fulfil delivered-in requirement of some of the lots of the Small Round Wood Long-term contracts (SRW LTCs) where the customers have opted for delivered-in service. These customers are not at liberty to opt out over the term of the SRW LTC.
This contract shall cover delivered-in requirements to various customer mills across Scotland. The costs associated with the delivered-in element of this contract shall be passed on to the respective SRW LTCs customers that opted in for the service at cost without mark-up. As a result, there may be need to share pricing information including open book breakdown to the respective SRW LTC customers and the suppliers will be made aware of this within the tender documents.
In addition to fulfilling the delivered-in requirement of the SRW LTC, the contract will also provide for in-wood haulage for Central region, and occasional ad-hoc timber haulage within the regions.
In order to align with our Timber Sales Contract, this contract will run for an initial period of 4 years and 11 months, commencing 01 May 2024 with option to extend for a further 5 years.
two.1.5) Estimated total value
Value excluding VAT: £32,700,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
North Region (West Fraser)
Lot No
2
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
National
two.2.4) Description of the procurement
Haulage of small round wood timber from North Region to our Customer - West Fraser in Inverness and occasional ad-hoc timber haulage within the region.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
59
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 5 years at FLS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lochaber (West Fraser)
Lot No
3
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
National
two.2.4) Description of the procurement
Haulage of small round wood timber from Lochaber area to our Customer - West Fraser in Inverness and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
59
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 5 years at FLS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tay (RWE)
Lot No
4
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
National
two.2.4) Description of the procurement
Haulage of small round wood timber from Tay area to our Customer - RWE Cardenden in Lochgelly and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.
two.2.5) Award criteria
Quality criterion - Name: 40 / Weighting: Quality
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £2,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
59
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 5 years at FLS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Moray & Aberdeenshire (RWE)
Lot No
5
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
National
two.2.4) Description of the procurement
Haulage of small round wood timber from Moray and Aberdeenshire area to our Customer - RWE Cardenden in Lochgelly and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £4,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
59
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 5 years at FLS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Moray & Aberdeenshire (West Fraser)
Lot No
1
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
National
two.2.4) Description of the procurement
Haulage of small round wood timber from Moray and Aberdeenshire area to our Customer - West Fraser in Inverness and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £10,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
59
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 5 years at FLS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
In-wood
Lot No
7
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Timber Haulage Services within the Cowal & Trossachs In-wood area of the Central Region that require the usage of specialist vehicles as detailed in the specification document to move timber to the Hoish transfer point. This lot also covers ad-hoc requirement for the In-wood area.
two.2.5) Award criteria
Quality criterion - Name: 40 / Weighting: Quality
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £5,300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
59
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 5 years at FLS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Central Region (Egger)
Lot No
6
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 60180000 - Hire of goods-transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
National
two.2.4) Description of the procurement
Haulage of small round wood timber from Central Region to our Customer - Egger (UK) in Cumnock and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the Region.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £6,300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
59
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 5 years at FLS discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to "FLS-0072-C ITT" document and other other documents within the PCS-tender project 25860.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-019405
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 July 2024
four.2.7) Conditions for opening of tenders
Date
5 March 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 01/12/2033
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Bidder's Training Event
Interested bidders are encouraged to attend the Aligned Tender Training Webinar organised in collaboration with Supplier Development Programme (SDP).
Time/Date: 2pm Tuesday 6th February 2024
Venue - Virtual
Webinar Registration Link: https://www.sdpscotland.co.uk/events/forestry-and-land-scotland-aligned-tender-training-for-timber-haulage-tender-1635/
Grounds for Exclusion:
Capacity:
Bidders must not bid for lots that take them beyond their stated capacity. If a bidder bids beyond their stated capacity, they will be removed from the tender completely.
Insurance:
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Public Liability Insurance = 5,000,000 GBP
Employer’s Liability Insurance = in accordance with any legal obligations for the time being in force (this is set at a minimum of 5,000,000 GBP at the time of setting up this tender).
Real Living Wage:
Bidders must commit to pay at least Real Living Wage to staff and sub-contractors that will be involved in the contract if successful.
Prompt Payment:
Bidders must commit to pay subcontractors at all stages (including contractor to sub-contractor and sub-contractor to sub-contractor) of the supply chain within a maximum of 30 days from the receipt of a valid invoice
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25860. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Contractors that are successfully awarded Lot(s) on this contract shall commit to fulfil Community Benefits as detailed within the Tender Documents
(SC Ref:756423)
six.4) Procedures for review
six.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IV1 1AH
Telephone
+44 1463230782
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
0131 225 2595