Award

Specification for DLS Front End X-ray Beam Position Monitor upgrade

  • Diamond Light Source Ltd

F15: Voluntary ex ante transparency notice

Notice identifier: 2024/S 000-002994

Procurement identifier (OCID): ocds-h6vhtk-043593

Published 30 January 2024, 9:34am



Section one: Contracting authority/entity

one.1) Name and addresses

Diamond Light Source Ltd

Harwell Science and Innovation Campus

Didcot

OX11 0ED

Contact

Debbie Pryor

Email

procurement@diamond.ac.uk

Telephone

+44 1235567575

Country

United Kingdom

Region code

UKJ14 - Oxfordshire

Companies House

4375679

Internet address(es)

Main address

https://www.diamond.ac.uk

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Other activity

Scientific Research


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Specification for DLS Front End X-ray Beam Position Monitor upgrade

Reference number

DLSITT1010

two.1.2) Main CPV code

  • 38582000 - X-ray inspection equipment

two.1.3) Type of contract

Supplies

two.1.4) Short description

Located on the Harwell Science and Innovation Campus in Oxfordshire, Diamond is a leading-edge facility for science, engineering, and innovation. It is the largest science facility to be built in the UK for 40 years and produces ultra-violet, infra-red and X-ray beams of exceptional brightness.

The Diamond machine is being upgraded (to Diamond-II) to increase the intensity of light available to users. This upgrade will increase the storage ring energy from 3.0 GeV to 3.5 GeV and several existing beamlines are receiving new insertion devices. Additionally, three entirely new flagship beamlines are proposed to be built.

Diamond's front end X-ray Beam Position Monitors (XBPMs) are used to monitor the position of the incident white X-ray beam on most beamlines. They are capable of measuring the X-ray beam position with sub-micron resolution at bandwidths of 10 kHz.

The upgrade includes the modification of Diamond's existing front end XBPMs. They must be modified to operate optimally with the improved X-ray source points and to withstand the increased white beam power loads expected from Diamond-II. New front end XBPMs will be purchased where required. To provide best value for money, the intention is to re-use as much existing equipment as possible.

The scope of the contract is to:

- develop a cost-effective upgrade plan in collaboration with

Diamond.

- state an upper bound on the acceptable intercepted power

load per XBPM blade and demonstrate the validity of this

upper bound e.g. using FEA modelling and/or operational data

from previous installations.

- modify existing Diamond XBPMs that require modification for

use on Diamond-II.

- produce new XBPMs for each of Diamond's new beamlines

which are compatible with existing ones.

- supply Diamond with drawings, modification and maintenance

procedures, and spare components as may be required as part

of the upgrade plan.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £840,190

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKJ14 - Oxfordshire

two.2.4) Description of the procurement

Approximately 37 of Diamond's existing front end XBPMs will require upgrading. About 14 of these will only require a modification of the existing flange insert (new "blade holders" and potentially with some alteration to a copper aperture at the entrance to the XBPM); about 23 of these XBPMs will require entire new flange inserts, including new blade holders.

Approximately 16 new XBPMs will need to be supplied (including support column, 2-axis motorised motion stage, vacuum vessel, vacuum bellows, and flange insert) to be compatible with the existing XBPM's.

The contract is proposed to be divided up into 5 separate work packages (WPs). The proposed WPs are outlined below.

• WP1, Planning phase:

• WP2, Initial delivery of new XBPM flange inserts:

• WP3, "Recycling" of existing XBPM flange inserts:

• WP4, Final delivery of new XBPM flange inserts:

• WP5, Delivery of complete new XBPMs

two.2.11) Information about options

Options: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Negotiated without a prior call for competition

  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • protection of exclusive rights, including intellectual property rights

Explanation:

• FMB und Messtechnik GmbH (FMB) designed and own the

Intellectual Property Rights for the existing Beam Position

Monitors (BPM's).

• This contract is for the modification of 37 existing BPM's and

the supply of 16 new ones.

• Only FMB can modify the existing units due to IPR issues.

• Use of an alternative supplier for the 16 new units would

create issues with compatibility.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section five. Award of contract/concession

Title

Specification for DLS Front End X-ray Beam Position Monitor upgrade

A contract/lot is awarded: Yes

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract

30 January 2024

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

FMB Berlin

Friedrich-Wohler-Strasse 2

Berlin

12489

Country

Germany

NUTS code
  • DE3 - Berlin
Handelsregister Abteilung B

DE 137201969 (HRB 37774)

The contractor/concessionaire is an SME

Yes

five.2.4) Information on value of contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: £840,190


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Diamond Light Source

Harwell Science and Innovation Campus

Didcot

OX11 0DE

Country

United Kingdom