Section one: Contracting authority/entity
one.1) Name and addresses
University of Strathclyde
40 George Street, Procurement Department
Glasgow
G1 1QE
Telephone
+44 7811592949
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Provision of Events Services Framework Agreement for NMIS Group and IBioIC
Reference number
UOS-23988-2022
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Fully Managed Event Service (IBioIC)
Lot No
2
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement at the time of conclusion of the contract:
This Lot will be for smaller events for IBioIC.
This Lot will provide a fully managed event service for requirements estimated to be budgeted below 30,000.00GBP annually.
This Lot will cover fully managed event service for events estimated 200-500 delegates.
This Lot will include, but not be limited to:
- Fully managed events service for events estimated to be for 200-500 delegates
- Project management
- Both online and in-person events
- Host and speaker management
- Delegate management
- Exhibitor management
- Onsite support
- Venue sourcing and management
- Marketing communications for event
- Video production
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-007758
Section five. Award of contract/concession
Contract No
UOS-23988-2023
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
16 October 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Cameron Presentations
Burnfield Rd, Glasgow
Glasgow
G46 7TH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Metro Production Group
2 south gyle crescent lane
edinburgh
eh12 9eg
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
XSEM Ltd
3 Park Court, Park Cross Street
Leeds
LS1 2QH
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Speakeasy
1a Shandon Crescent, Edinburgh
Edinburgh
EH11 1QE
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £250,000
Section six. Complementary information
six.3) Additional information
The Contracting Authority reserves the right to award this framework at its sole discretion to a single supplier or multiple suppliers on each Lot. The Contracting Authority reserves the right to award the framework in whole or in part or not at all.
The Contracting Authority offers no guarantee that any level of business or continuity of business will be transacted under the Framework Agreement and the Contracting Authority shall not be bound to place any orders or to provide continuity of orders under the Framework Agreement.
The Contracting Authority reserves the right to award the Lots separately, and to not award the framework in its entirety at the one time.
(SC Ref:756273)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
Glasgow
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39154100 - Exhibition stands
seven.1.2) Additional CPV code(s)
- 45237000 - Stage construction works
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
seven.1.4) Description of the procurement:
correction on awarded suppliers against Lot 2
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£30,000
seven.1.7) Name and address of the contractor/concessionaire
Metro Production Group
2 S Gyle Cres Ln
Edinburgh
EH12 9EG
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
correction on listed suppliers under lot 2
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
correction on listed suppliers under lot 2. One supplier was duplicated in error (~Speakeasy) therefore they have now been removed and new supplier added (Metro Productions)
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £300,000
Total contract value after the modifications
Value excluding VAT: £30,000