Scope
Reference
F/015/CORP/26/MH
Description
In 2022, the Countess of Chester Hospital NHS Foundation Trust's Commercial Procurement Service established a National Framework Agreement for asset lifecycle contract management services to facilitate improvements in organisational efficiency which may otherwise have been overlooked under a fragmented approach to contract management. This framework has provided a targeted end to end outsourced lifecycle contract management solution spanning procurement, contract management and service delivery management.
The Countess of Chester Hospital NHS Foundation Trust's Commercial Procurement Service now wishes to establish a new framework to enable and support continued asset and contract lifecycle management within the NHS and wider public sector. The purpose of this Framework is to enable a provider to increase efficiency against traditional contract letting and management methods, whilst maintaining or improving high standards of delivery.
Commercial tool
Establishes a framework
Total value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 March 2026 to 22 March 2028
- Possible extension to 22 March 2030
- 4 years
Description of possible extension:
The Term of the Framework Agreement shall be two years with an option to extend twice for a further one year on each occasion. The Framework Agreement will run for a maximum four year term, however call-off Contracts may exceed this period provided that these Call-off Contracts are awarded and commence within the Framework Agreement Term.
Main procurement category
Services
CPV classifications
- 79994000 - Contract administration services
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Lot 1. Asset and Contract Lifecycle Management Services for NHS Organisations
Description
The Lot will be for the provision of an end to end outsourced asset and contract lifecycle management solution spanning procurement, contract management and service delivery management for a range of contracts, including medical maintenance, estates maintenance, estates services, general services (specifically services with multiple contract events that must be tracked, assessed and verified such as diagnostics), and any other contract identified by a Contracting Authority. The Contracting Authority will be an NHS Organisation.
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Asset and Contract Lifecycle Management Services for Public Sector Non-NHS Organisations
Description
1.1 The Framework will be for the provision of an end to end outsourced asset and contract lifecycle management solution spanning procurement, contract management and service delivery management for a range of contracts, including medical maintenance, estates maintenance, estates services, general services (specifically services with multiple contract events that must be tracked, assessed and verified such as diagnostics), and any other contract identified by a Contracting Authority. The Contracting Authority will be a Public Sector (non-NHS) organisation.
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Further information about fees
The Gain Share charge will be levied at 1.0% of the turnover of each Call-off Contract awarded under the Framework. The Gain Share charge will be paid by the Framework Supplier to the Framework Host for the duration of each Call-off Contract. Call-off Contracts may exceed the Framework Agreement expiry date and in such cases the Gain Share charges will continue to be paid until the Call-off Contract expiry date.
Framework operation description
Call off contracts may be awarded with or without further competition.
A detailed explanation of the call off award process and evaluation criteria to be used as part of this process is available in Schedule 7 of Document 4 of the ITT Pack.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
To provide bidders with information on potential users of the Framework, a list of eligible users is provided within the ITT pack and is attached to this notice.
Participation
Legal and financial capacity conditions of participation
Lot 1. Asset and Contract Lifecycle Management Services for NHS Organisations
Lot 2. Asset and Contract Lifecycle Management Services for Public Sector Non-NHS Organisations
The conditions of participation relating to the legal and financial capacity are set out in the ITT Pack, in the procurement specific questionnaire (Questionnaire 1). The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire (Questionnaire 1 of the ITT Pack and the Instructions and Guidance to Tenderers (Document 1 of the ITT Pack).
Technical ability conditions of participation
Lot 1. Asset and Contract Lifecycle Management Services for NHS Organisations
Lot 2. Asset and Contract Lifecycle Management Services for Public Sector Non-NHS Organisations
The conditions of participation relating to the technical capability are set out in the ITT Pack, in the procurement specific questionnaire (Questionnaire 1). The conditions of participation
will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire (Questionnaire 1 of the ITT Pack and the Instructions and Guidance to Tenderers (Document 1 of the ITT Pack).
Particular suitability
Lot 1. Asset and Contract Lifecycle Management Services for NHS Organisations
Lot 2. Asset and Contract Lifecycle Management Services for Public Sector Non-NHS Organisations
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 February 2026, 4:00pm
Tender submission deadline
16 February 2026, 4:00pm
Submission address and any special instructions
Offers must be written in English and submitted via the Framework Host's e-sourcing portal at https://health-family.force.com/s/Welcome
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 80% |
| Social Value | Quality | 10% |
| Commercial Criteria | Price | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
COUNTESS OF CHESTER HOSPITAL NHS FOUNDATION TRUST
- NHS Organisation Data Service: RJR
- Public Procurement Organisation Number: PGCG-2135-TXWL
Liverpool Road
Chester
CH2 1UL
United Kingdom
Email: info@coch-cps.co.uk
Region: UKD63 - Cheshire West and Chester
Organisation type: Public authority - central government