Scope
Description
The School is seeking to engage a contract cleaning company to deliver cleaning services.
The school has approx. 1400 students in the school.
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Two 12 month extensions will be available, subject to agreement in writing by both parties.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
23 January 2026, 12:00pm
Submission address and any special instructions
the documents will be submitted to ACE Advice via the Bidiful portal
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
• Selection Stage and Shortlisting
• Invitation to Tender (ITT) and Shortlisting for Presentation
• Presentation of Proposal to the Authority
• Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
Documents
Associated tender documents
https://bidiful-teamportal.app/p/aceadvice
Tender documentation will be available upon application to:
Julie James
07799 193247
Contracting authority
THE LONDON ORATORY SCHOOL
- Companies House: 07700776
- Public Procurement Organisation Number: PMGY-2941-RHMD
Seagrave Road
London
SW6 1RX
United Kingdom
Email: fd@los.ac
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
ACE ADVICE LTD
Summary of their role in this procurement: Procurement Support
- Companies House: 12873828
- Public Procurement Organisation Number: PBBX-5711-VBGM
20 Wenlock Road
London
N1 7GU
United Kingdom
Contact name: Julie James
Telephone: +44 7799193247
Email: julie.james@ace-advice.co.uk
Website: https://www.ace-advice.co.uk/
Region: UKI41 - Hackney and Newham