Section one: Contracting authority
one.1) Name and addresses
The Northern Ireland Prison Service
c/o CPD, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.justice-ni.gov.uk/topics/prisons
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4239643 - DoJ - NIPS - Supply and Delivery of Control and Restraint Equipment
two.1.2) Main CPV code
- 18143000 - Protective gear
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of Her Majesty’s Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service, (NIPS) wish to establish a contract(s) for the supply and delivery of a range of Control and Restraint Equipment. Please refer to the Specification for further details of the requirement.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000
two.2) Description
two.2.1) Title
Lot 1 - Public Order Shields
Lot No
1
two.2.2) Additional CPV code(s)
- 35113400 - Protective and safety clothing
- 18444110 - Helmets
- 35113430 - Safety vests
- 18444000 - Protective headgear
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18400000 - Special clothing and accessories
- 18300000 - Garments
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of Her Majesty’s Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service, (NIPS) wish to establish a contract(s) for the supply and delivery of a range of Control and Restraint Equipment. Please refer to the Specification for further details of the requirement.
two.2.5) Award criteria
Quality criterion - Name: Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 5 years followed by 5 optional extension periods of 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Public Order Protection
Lot No
2
two.2.2) Additional CPV code(s)
- 35113400 - Protective and safety clothing
- 18444110 - Helmets
- 35113430 - Safety vests
- 18444000 - Protective headgear
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18400000 - Special clothing and accessories
- 18300000 - Garments
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of Her Majesty’s Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service, (NIPS) wish to establish a contract(s) for the supply and delivery of a range of Control and Restraint Equipment. Please refer to the Specification for further details of the requirement.
two.2.5) Award criteria
Quality criterion - Name: Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 5 years followed by 5 optional extension periods of 12months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Public Order Helmet
Lot No
3
two.2.2) Additional CPV code(s)
- 35113400 - Protective and safety clothing
- 18444110 - Helmets
- 35113430 - Safety vests
- 18444000 - Protective headgear
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18400000 - Special clothing and accessories
- 18300000 - Garments
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of Her Majesty’s Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service, (NIPS) wish to establish a contract(s) for the supply and delivery of a range of Control and Restraint Equipment. Please refer to the Specification for further details of the requirement.
two.2.5) Award criteria
Quality criterion - Name: Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 5 years followed by 5 optional extension periods of 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Stab Proof Vest
Lot No
4
two.2.2) Additional CPV code(s)
- 35113400 - Protective and safety clothing
- 18444110 - Helmets
- 35113430 - Safety vests
- 18444000 - Protective headgear
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18400000 - Special clothing and accessories
- 18300000 - Garments
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of Her Majesty’s Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service, (NIPS) wish to establish a contract(s) for the supply and delivery of a range of Control and Restraint Equipment. Please refer to the Specification for further details of the requirement.
two.2.5) Award criteria
Quality criterion - Name: Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 5 years followed by 5 optional extension periods of 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Flame Retardant Clothing
Lot No
5
two.2.2) Additional CPV code(s)
- 35113400 - Protective and safety clothing
- 18444110 - Helmets
- 35113430 - Safety vests
- 18444000 - Protective headgear
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18400000 - Special clothing and accessories
- 18300000 - Garments
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of Her Majesty’s Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service, (NIPS) wish to establish a contract(s) for the supply and delivery of a range of Control and Restraint Equipment. Please refer to the Specification for further details of the requirement.
two.2.5) Award criteria
Quality criterion - Name: Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 5 years followed by 5 optional extension periods of 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Batons
Lot No
6
two.2.2) Additional CPV code(s)
- 35113400 - Protective and safety clothing
- 18444110 - Helmets
- 35113430 - Safety vests
- 18444000 - Protective headgear
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18400000 - Special clothing and accessories
- 18300000 - Garments
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of Her Majesty’s Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service, (NIPS) wish to establish a contract(s) for the supply and delivery of a range of Control and Restraint Equipment. Please refer to the Specification for further details of the requirement.
two.2.5) Award criteria
Quality criterion - Name: Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 5 years followed by 5 optional extension periods of 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Accessories
Lot No
7
two.2.2) Additional CPV code(s)
- 35113400 - Protective and safety clothing
- 18444110 - Helmets
- 35113430 - Safety vests
- 18444000 - Protective headgear
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18400000 - Special clothing and accessories
- 18300000 - Garments
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of Her Majesty’s Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service, (NIPS) wish to establish a contract(s) for the supply and delivery of a range of Control and Restraint Equipment. Please refer to the Specification for further details of the requirement.
two.2.5) Award criteria
Quality criterion - Name: Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 5 years followed by 5 optional extension periods of 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-031112
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 - Public Order Shields
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 - Public Order Protection
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3 - Public Order Helmet
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
4
Lot No
4
Title
Lot 4 - Stab Proof Vest
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 January 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Information withheld for security reasons
Information withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £300,000
Total value of the contract/lot: £300,000
Section five. Award of contract
Contract No
5
Lot No
5
Title
Lot 5 - Flame Retardant Clothing
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
6
Lot No
6
Title
Lot 6 - Batons
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
7
Lot No
7
Title
Lot 7 - Accessories
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.3) Additional information
Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a). . Since this is a demand-led requirement, neither CPD nor Northern Ireland Prison Service can provide any guarantee as to the level of business under this contract. The estimated contract values are broad estimates only, include additional quantum for unforeseen demand and to future proof for additional potential users. The estimates are not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. Contract monitoring: the successful Contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance, and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice. The authority expressly reserves the rights: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; (iii) to award a contracts in respect of any part(s) of the services covered by this notice and (iv) to award contract(s) in stages. And under no circumstances will the authority be liable for any costs incurred by Candidates.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions
The UK does not have any special review body with responsibility for appeal/mediation procedures in
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions
The UK does not have any special review body with responsibility for appeal/mediation procedures in
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015 (as amended) .