Section one: Contracting authority
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
Telephone
+44 2870123760
Country
United Kingdom
NUTS code
UKN - Northern Ireland
National registration number
NIC100166
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Catering and Corporate Hospitality Services
Reference number
Project_25761
two.1.2) Main CPV code
- 55000000 - Hotel, restaurant and retail trade services
two.1.3) Type of contract
Services
two.1.4) Short description
Catering and Corporate Hospitality Services
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £30,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
- 55300000 - Restaurant and food-serving services
- 55310000 - Restaurant waiter services
- 55320000 - Meal-serving services
- 55330000 - Cafeteria services
- 55400000 - Beverage-serving services
- 55410000 - Bar management services
- 55500000 - Canteen and catering services
- 55520000 - Catering services
- 55523000 - Catering services for other enterprises or other institutions
- 55900000 - Retail trade services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Ulster University has appointed a Contractor that will enable the University to deliver the best possible student, staff and visitor experience of Catering and Corporate Hospitality Services across our campuses and who has the experience, creativity and ability to deliver the type of service requirements outlined below to the highest standards.
The Contractor will be required to deliver a high quality, innovative and competitively priced catering offer across three key areas as follows:
1. Catering Services including:
• Retail catering / cafes / coffee shops (to include all outlets and UUSU catering spaces
where food and drinks are paid for at the point of sale); and
• Ulster University Students' Union (UUSU) bars, events and entertainment.
2. Vending Services.
3. Corporate Hospitality Services, including
• Corporate hospitality; and
• Conference and event catering (including mobile kiosks / street food vans to support events as required).
The Contractor will deliver the Services across Belfast, Coleraine and Magee campuses (and vending and limited occasional ad hoc event catering from September 2022 also at Jordanstown campus).
The Contractor will deliver the Services to ensure value for money for customers, provide a commercial return for the Contractor and allow for a financial return to the University.
It is anticipated that the University will be relocating the majority of the existing Jordanstown student and staff population to the new enhanced Belfast campus from January – August 2022 and therefore on-going catering provision at Jordanstown campus shall be reduced from May 2022 onwards, although vending and limited ad hoc corporate event catering will be required for the 2021-2022 academic year in Semesters Two and Three. The University and the successful Contractor will enter into an agency agreement. Under this, the successful Contractor shall be appointed as an agent by the University to provide the Services for and on behalf of the University. The Contractor will purchase foodstuffs and other consumables as principal and provide the services in its capacity as an agent.
Update regarding preparations for the return to all campuses and phased onboarding to new Belfast campus.
In summary:
- The University will adhere to all guidance provided in relation to the NI Executive Roadmap to Recovery.
- The University anticipates that during the 2021-2022 academic year , the majority of teaching that was due to take place in Blocks BC and BD on the Belfast campus will begin on our Jordanstown campus .
- By the beginning of Semester One of the 2022-2023 academic year it is anticipated that all lectures, tutorials and all other teaching that was scheduled to transfer to the Belfast campus in September 2021 shall be transferred to our Belfast campus.
The consequence is there will be a requirement for additional Catering services at the Jordanstown campus for the 2021-2022 academic year. There will also be limited requirement for Catering Services on the Belfast campus in the 2021-2022 academic year.
This briefing will have an impact on the delivery of Catering and Corporate Hospitality Services for this Contract. If the appointed Contractor wishes to provide Catering and Corporate Hospitality Services at Jordanstown campus for the 2021-2022 academic year, the University will work with the appointed Contractor to update the mobilisation plan to allow service provision at Jordanstown for the 2021-2022 academic year and a smooth transition to the Enhanced Belfast Campus (EBC) during the 2021-2022 academic year.
Any costs of providing services at Jordanstown that are not included as Direct Costs of Catering will be met by the University. Any transition costs from relocating services from Jordanstown campus to Belfast campus (EBC) will be met by the University.
Further details were provided in the published tender clarifications and procurement documents.
two.2.5) Award criteria
Quality criterion - Name: Retail Catering, Cafes and Coffee Shop Services / Weighting: 11%
Quality criterion - Name: Hospitality and Event Catering Services / Weighting: 8%
Quality criterion - Name: UUSU Bars, Events and Entertainment / Weighting: 6%
Quality criterion - Name: Vending Services / Weighting: 4%
Quality criterion - Name: Management and Resource Allocation / Weighting: 6%
Quality criterion - Name: Customer Engagement and Feedback / Weighting: 6%
Quality criterion - Name: Marketing and Promotion Innovation / Weighting: 6%
Quality criterion - Name: Sustainability / Weighting: 4%
Quality criterion - Name: Mobilisation Plan / Weighting: 5%
Quality criterion - Name: Presentation / Weighting: 4%
Cost criterion - Name: Deficit Payments / Weighting: 9%
Cost criterion - Name: Surplus Payments / Weighting: 9%
Cost criterion - Name: Catering Services / Weighting: 9%
Cost criterion - Name: Corporate Hospitality Services / Weighting: 6%
Cost criterion - Name: Vending Services / Weighting: 2%
Cost criterion - Name: Investment Amount / Weighting: 5%
two.2.11) Information about options
Options: Yes
Description of options
It is anticipated the contract will be for seven (7) years initially, with an option to extend for any periods up to and including sixty (60) months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated total value stated above in Section II.1.7 includes the initial 7 year contract period and the option to extend the contract for any periods up to and including 60 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-008275
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 January 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Compass Contract Services (UK) Limited
Parklands Court, 24 Parklands, Birmingham Great Park, Rubery
Birmingham
B45 9PZ
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
National registration number
02114954
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted
Vending, Events Programming, Catering Equipment and Electronic Point of Sales (EPOS).
Section six. Complementary information
six.3) Additional information
The estimated total value stated above in Section II.1.7 includes the initial 7 year contract period and the option to extend the contract for any periods up to and including 60 months.
The University cannot give any guarantee as to the future value or volume of business awarded through this contract. The University reserves the right to modify this contract, under Regulation 72(1)(a) of the Public Contract Regulations 2015, in events of higher or lower spend necessitated by unexpected occurrences.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to tenderers. The standstill period provided time for tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).