Section one: Contracting authority
one.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
Contact
Fiona McInnes
Telephone
+44 1412876403
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Burrell Bespoke Display
Reference number
GCC005290CPU
two.1.2) Main CPV code
- 44115800 - Building internal fittings
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply, Delivery and Installation of goods for the Burrell Bespoke Display
two.1.5) Estimated total value
Value excluding VAT: £430,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Access Core Stained Glass
Lot No
2
two.2.2) Additional CPV code(s)
- 44115800 - Building internal fittings
- 92521100 - Museum-exhibition services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
UK, Glasgow
two.2.4) Description of the procurement
Supply, Delviery and Installation of the following for the Burrell Bespoke Display:
Lot 2 - Stained Glass Hub Framework
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 33
Quality criterion - Name: Proposed Team / Weighting: 20
Quality criterion - Name: Sustainability Question / Weighting: 2
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
two.2) Description
two.2.1) Title
South East Corner Gallery and Bridgewater Ceiling
Lot No
1
two.2.2) Additional CPV code(s)
- 92521100 - Museum-exhibition services
- 44115800 - Building internal fittings
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
UK, Glasgow
two.2.4) Description of the procurement
Supply, Delivery and Installation of the following for the Burrell Bespoke Display:
Lot 1 - South East Corner Gallery and Bridgewater Ceiling
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 33
Quality criterion - Name: Proposed Team / Weighting: 20
Quality criterion - Name: Sustainability Question / Weighting: 2
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Not applicable
three.1.2) Economic and financial standing
List and brief description of selection criteria
Bidders must comply with the undernoted financial requirements in order
to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts
accounts with Companies House
Trading Performance
An overall positive outcome on pre tax profits over a 3 year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation
and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities
Applicants who have been trading for less than the 3 years noted above must provide
evidence that they are complying with the above minimum financial requirements
for the period in which they have been trading.
Applicants who do not comply with the above financial requirements but are part
of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial
requirements stipulated above.
Glasgow City Council also requires assurance regarding current liquidity of the bidding company.
The bidder may provide a Letter of Comfort from its own bank to satisfy the above financial requirement.
Glasgow City Council would also be prepared to consider other documentation that provided
evidence that the bidder has adequate financial resources to undertake the contract
Glasgow City Council reserves the right, at its own discretion, to seek such other information from the Bidder
in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015
to prove the Bidder's economic and financial standing
Insurance of the Works, Materials etc, Existing Structures, Third Party Liability and Products Liability and Liability of Employer
Minimum level(s) of standards possibly required
Your attention is drawn to the fact that insurances will be provided by the Employer, under a Construction Phase Insurance Programme
comprised of the following coverage elements:
Construction (Works) “All Risks”
Existing Structures
Terrorism
Third Party Liability and Products Liability
Liability of Employer (Non-Negligence Liability)
Further details will be provided at a later date. You shall not procure, or cause to be procured, any insurance cover in respect of the risks
covered by the insurances provided by the Employer, unless specifically instructed in writing by the Employer to do so, and such risks shall
be excluded from any insurance provided, or held, by you in relation to the Works.
In consideration of the insurances provided by the Employer, you must reflect the resulting premium cost savings under your own
insurances in the prices and/or rates charged for the Works.
Please note you are still required to provide insurances which you are contractually obligated to procure, e.g. Professional Indemnity
Insurance, Insurances required by law, e.g. Employers Liability Insurance.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Lot 1 - South East Corner Gallery and Bridgewater Ceiling
Please provide details of up to three contracts of a similar size or value to the Burrell Collection, form either the public or private sector, where you have undertaken museum fit-out works in the last 3 years, including fabrication of audio-visual housings and integrated Showcases.
For each of the above, indicate project, value, brief description and contact details. The named customer contact provided should be prepared to provide written evidence to the Client to confirm the accuracy of the information provided.
- Relevant examples should also demonstrate the skills and experience your company, and that of the proposed team, have of a similar scale and nature to the Burrell Collection displays. Responses should address the following points:
- Constraints and challenges
- Project management
- Stakeholder engagement
- Programme and cost delivery
- Risks and mitigations
LOT 2 - Access Core, Stained Glass
Please provide details of up to three contracts of a similar size or value to the Burrell Collection where you have undertaken similar museum or commercial fit-out works, in either the private or public sector, in the last 5 years.
For each of the above, indicate project, value, brief description and contact details. The named customer contact provided should be prepared to provide written evidence to the Client to confirm the accuracy of the information provided.
- Relevant examples should also demonstrate the skills and experience your company, and that of the proposed team, have of a similar scale and nature to the Burrell Collection displays. Responses should address the following points:
- Constraints and challenges
- Project management
- Stakeholder engagement
- Programme and cost delivery
- Risks and mitigations
Minimum level(s) of standards possibly required
Not Applicable
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Detailed in terms and conditions
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 March 2021
Local time
12:00pm
Place
UK, Glasgow
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Re SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates for Quality Control, Health and Safety and Environmental Management Standards or comply with all the questions noted in SPD Section 4D. Please refer to the ‘SPD Statements’ uploaded to the buyers attachment area on PCS-T.
Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).
Tenderers Amendments - Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate contained in the Buyers Attachment area within the tender portal at ITT stage.
Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.
Applicants will be required to complete the prompt payment certificate contained in the Buyers Attachments area within PCS Tender portal.
Non – Collusion - Applicants will be required to complete the Non-Collusion certificate contained in the Buyers Attachments area within the tender portal.
Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.
Terms and Conditions are located within the Buyers Attachments area of the tender portal.
Request for Documentation: Once the Evaluation of Price and Quality has been completed, the recommended Bidder will be expected to provide all documentation as specified in the SPD. When the Request for Documentation is made, Bidders must supply the relevant information within 5 working days. Failure to provide this information within the specified time may result in your bid being rejected and the Council proceeding with the procurement exercise to the next appropriate bidder.
Additional information pertaining to this contract notice is contained within the Invitation To Participate/Tender documents and the SPD Statements document. Applicants must ensure they read these in line with this contract notice.
A summary of the expected community benefits has been provided as follows:
Community Benefits detailed within the Invitation To Tender document
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Evaluated
Community Benefits are included as contractual obligations and evaluated as part of the tender process (e.g. Targeted Recruitment and Employment Initiatives). A minimum weighting of 10% of the total evaluation criteria will be attributed to Evaluated Community Benefits.
(SC Ref:641064)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.