Section one: Contracting authority/entity
one.1) Name and addresses
Health & Safety Executive
Redgrave Court, Merton Road
Bootle, Liverpool
L20 7HS
Country
United Kingdom
NUTS code
UKD73 - Sefton
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Licences for Quick Address
Reference number
HSE Quick Address COIN
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Licence Subscription - licence for the continued use of the product
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £190,000.65 / Highest offer: £195,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Licence Subscription - licence for the continued use of the product
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
egulation 32 exempt: 32(2)(b)(ii) whereby competition is absent for technical reasons.
Contract is for Licence Subscription - licences permit the continued use of the product.
Experian owns the intellectual property and copyright; it sells licences and services direct to customers and the licences and services are not available through resellers or any other third party.
Experian's QuickAddress is an integral component of the COIN case management system implemented in 2003. The product integrates with PeopleSoft case management which went out of support in 2008. This component cannot be replaced (or even upgraded) with modern address finding services as the interface used is too antiquated and the risk of replacing the component too great with a danger of breaking the whole system - which manages all of HSE regulatory case work and the invoicing of £90m in cost recoverable fees.
The CORe programme is replacing the COIN system but is behind schedule. HSE has already procured the replacement Case Management and Database System in Microsoft Dynamics 365 and the CORe programme has already procured the Systems Integrator to design and build new services which will replace the existing COIN services, ultimately conducting a data migration of data out of COIN and into Dynamics 365. Consequently Experian QuickAddress will not be replaced with a "like for like" contract or solution, and will be decommissioned once new services are ready.
HSE considers that it is not reasonable technically to expect that an alternative service could replace and be integrated into this legacy system. Continued use of Experian is therefore considered the only reasonable technical mechanism to maintain the services supporting HSE regulatory duties for the next 5 years alongside delivering its replacement programme.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
29 January 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Experian Limited
Nottingham
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
00653331
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £193,370
Section six. Complementary information
six.3) Additional information
Regulation 32 exempt: 32(2)(b)(ii) whereby competition is absent for technical reasons.
Contract is for Licence Subscription - licences permit the continued use of the product.
Experian owns the intellectual property and copyright; it sells licences and services direct to customers and the licences and services are not available through resellers or any other third party.
Experian's QuickAddress is an integral component of the COIN case management system implemented in 2003. The product integrates with PeopleSoft case management which went out of support in 2008. This component cannot be replaced (or even upgraded) with modern address finding services as the interface used is too antiquated and the risk of replacing the component too great with a danger of breaking the whole system - which manages all of HSE regulatory case work and the invoicing of £90m in cost recoverable fees.
The CORe programme is replacing the COIN system but is behind schedule. HSE has already procured the replacement Case Management and Database System in Microsoft Dynamics 365 and the CORe programme has already procured the Systems Integrator to design and build new services which will replace the existing COIN services, ultimately conducting a data migration of data out of COIN and into Dynamics 365. Consequently Experian QuickAddress will not be replaced with a "like for like" contract or solution, and will be decommissioned once new services are ready.
HSE considers that it is not reasonable technically to expect that an alternative service could replace and be integrated into this legacy system. Continued use of Experian is therefore considered the only reasonable technical mechanism to maintain the services supporting HSE regulatory duties for the next 5 years alongside delivering its replacement programme.
six.4) Procedures for review
six.4.1) Review body
Health and Safety Executive
Redgrave Court, Merton Road
Liverpool
L20 7HS
Country
United Kingdom