Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Informatics Service
21 Cowbridge Road East
Cardiff
CF11 9AD
Telephone
+44 2920502109
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
http://www.procurement.wales.nhs.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Data Centre Capacity Requirements – Data Centre (“DC2”)
Reference number
P302
two.1.2) Main CPV code
- 72317000 - Data storage services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 72317000 - Data storage services
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
Newport, South Wales
two.2.4) Description of the procurement at the time of conclusion of the contract:
Data Centre Capacity Requirements is for the provision of a Tier 3 Data Centre to be paired with the existing Data Centre, currently located in Blaenavon to host NHS Wales IT systems, which replaced the Hosting Service provided by British Telecommunications plc out of their Cardiff Bay Data Centre.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
In the case of framework agreements, provide justification for any duration exceeding 4 years
N/A
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2009/S 124-142019
Section five. Award of contract/concession
Contract No
P302
Title
Data Centre Capacity Requirements – Data Centre (“DC2”)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 July 2014
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
BT
London
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £6,834,640
Section six. Complementary information
six.3) Additional information
(WA Ref:107818)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72317000 - Data storage services
seven.1.3) Place of performance
NUTS code
- UK - UNITED KINGDOM
Main site or place of performance
Newport, South Wales
seven.1.4) Description of the procurement:
Extension of the contract for a further 2 years to 30th June 2023.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/A
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£2,400,000
seven.1.7) Name and address of the contractor/concessionaire
BT
London
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Extension of contract term for two years to 30th June 2023.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
the sudden and unforeseen exit from the Authority's data centre in Blaenavon, which was only communicated to the Authority in the summer of 2020 has necessitated the “pausing” of the re-procurement of the Data Centre in Newport. As a consequence of the Blaenavon data centre exit, undertaking a procurement at this point with the possibility of buying an alternative data centre for Newport data centre DC2 introduce considerable additional risk given that exit/transition arrangements are currently in process in respect of the Blaenavon Data Centre. Conducting the transition and migration of both data centres at the same time would severely impact the provision of critical services to NHS Wales during the transition period, putting significant pressure not only on the 3rd party suppliers but also on NWIS resources.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £6,834,640
Total contract value after the modifications
Value excluding VAT: £9,234,640