Section one: Contracting authority
one.1) Name and addresses
UK Strategic Command - British Forces Cyprus
C Block, HQ BFC
Episkopi
BFPO 53
UKStratCom-ComrclD-08@mod.gov.uk
Telephone
+357 25962250
Country
Cyprus
NUTS code
CY - CYPRUS
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.dcocontracts.mod.uk
Additional information can be obtained from another address:
Ministry of Defence
C Block, HQ BFC
Episkopi
BF1 2AS
UKStratComcomrclD-08@mod.gov.uk
Telephone
+357 25962250
Country
Cyprus
NUTS code
CY - CYPRUS
Internet address(es)
Main address
https://www.dcocontracts.mod.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BFC Audio Visual & Communications Equipment Support & Supply Package
Reference number
701478382
two.1.2) Main CPV code
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
two.1.3) Type of contract
Services
two.1.4) Short description
The Head Quarters (HQ) British Forces Cyprus (BFC) have a requirement to provide first line IT support and maintenance to audio visual and communications equipment for three years, with the option to extend for up to two yeasr. There is also the option for two years of new equipment supply.
two.1.5) Estimated total value
Value excluding VAT: £495,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32320000 - Television and audio-visual equipment
- 32321200 - Audio-visual equipment
- 32321300 - Audio-visual materials
- 32351300 - Audio equipment accessories
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- CY - CYPRUS
Main site or place of performance
ΚΥΠΡΟΣ
two.2.4) Description of the procurement
The HQ BFC have a requirement to provide first line IT support and maintenance to AV and communications equipment, for three years with an option to extend up to two years. There is also an optional two years new equipment supply.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £495,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 May 2021
End date
2 May 2024
This contract is subject to renewal
Yes
Description of renewals
Not known at this stage.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This Contract is for three (3) years, with the option to extend for up to two (2) years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Economic and financial standing will be assessed in line with the SAQ based on the financial information submitted by potential suppliers.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 March 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 March 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classifications
Advertising Regime- This contract opportunity is published in the GOV.UK Find a Tender site (find-tener-service.gov.uk/search),the MoD Defence Contracts Bulletin and www.dcocontracts.gov.uk.
The Cyber RIsk Profile for this requirement identified by the Cyber Risk Assessment is LOW (Reference - RAR-FZWY49XZ). Contractors bidding for this requirement must complete a Supplier Assurance Questionnaire (SAQ). Contractors can complete the SAQ by following the below link and inputting reference RAR-FZWY49XZ.
https://supplier-cyber-protection.service.gov.uk/
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on http://www.dcocontracts.mod.uk.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 2K7FF53696.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQs) or the User Guides or contact the MOD DCO Helpdesk by emailing support@dcocontracts.mod.uk or Telephone 0800 282 324.
GO Reference: GO-2021211-DCB-17776554
six.4) Procedures for review
six.4.1) Review body
UK Strategic Command Commercil - British Forces Cyprus
C Block, HQ BFC
Episkopi
BFPO 53
UKStratCom-ComrclD-08@mod.gov.uk
Telephone
+357 25962250
Country
Cyprus
six.4.2) Body responsible for mediation procedures
Ministry of Defence
Episkopi
BF1 2AS
UKStratCom-ComrclD-08@mod.gov.uk
Telephone
+357 25962250
Country
Cyprus
six.4.4) Service from which information about the review procedure may be obtained
Ministry of Defence
Episkopi
UKStratCom-ComrclD-08@mod.gov.uk
Telephone
+357 25962250
Country
Cyprus