Scope
Reference
ERFX1000003
Description
The Vale of Glamorgan Council requires grass cutting services at various locations throughout the Vale of Glamorgan area.
Total value (estimated)
- £1,329,400 excluding VAT
- £1,595,280 including VAT
Above the relevant threshold
Contract dates (estimated)
- 16 March 2026 to 16 March 2029
- Possible extension to 16 March 2030
- 4 years, 1 day
Description of possible extension:
optional 12 months
Main procurement category
Services
CPV classifications
- 45112710 - Landscaping work for green areas
- 45112700 - Landscaping work
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
Contract locations
- UKL - Wales
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 February 2026, 12:00am
Tender submission deadline
13 February 2026, 12:00am
Submission address and any special instructions
The Tender will be run through Proactis and all submissions must be submitted through the Proactis Portal.
The tender is completely through the Proactis Portal and all documents are available there under - ERFX1000003 - Grass Cutting Service.
You would need access to an account on the portal to be able to view and bid for the project.
To see the opportunities, you can sign up here and search for the project - https://supplierlive.proactisp2p.com/account/login
Further information can be found in the Documents Section on Proactis. You will need to register your interest and make sure you have your area set to the correct area. If you’re having further issues seeing the documents or contact Proactis directly.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
27 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 30.00% |
| Community Wellbeing Benefits | Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Timescales
Contracting authority
Vale of Glamorgan Council
- Public Procurement Organisation Number: PVJL-7881-XMJT
Civic Offices
BARRY
CF63 4RU
United Kingdom
Contact name: Thomas Williams
Telephone: +440000000000
Email: Thomas.Williams4@cardiff.gov.uk
Website: http://www.valeofglamorgan.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales