Section one: Contracting authority
one.1) Name and addresses
Angus Council
Angus House, Orchardbank Business Park
Forfar
DD8 1AP
Telephone
+44 3452777778
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00236
one.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1QE
eprocurement@dundeecity.gov.uk
Telephone
+44 1382434000
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
one.1) Name and addresses
Perth & Kinross Council
2 High Street
Perth
PH1 5PH
Telephone
+44 1738475000
Country
United Kingdom
NUTS code
UKM77 - Perth & Kinross and Stirling
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Election Services
Reference number
AC-24-089-LD
two.1.2) Main CPV code
- 72140000 - Computer hardware acceptance testing consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Angus Council, Dundee City Council and Perth & Kinross Council has a requirement to place a contract with an external service provider or providers for the provision of Electoral Services from 2025 initially to 2028 to cover any Scottish Parliamentary Elections, UK Parliamentary Elections, Local Government Elections, Local Government By Elections or Referendum.
This is to include:
1. Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Packs.
2. Absent Vote Personal Identifier Verification System (PVMS)
3. Printing and Postage of Poll Cards
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £595,000
two.2) Description
two.2.1) Title
Combination of provision for Lots 1, 2 and 3
Lot No
4
two.2.2) Additional CPV code(s)
- 79820000 - Services related to printing
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
Combination of provision for Lots 1, 2 and 3 buy a single supplier
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract notice for all three lots with total contract value noted just for Angus Council. Dundee and Perth to issue their own notice
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-012292
Section five. Award of contract
Lot No
4
Title
Combination of provision for Lots 1, 2 and 3
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 October 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Idox Software Ltd
Unit 5, Woking 8, Forsyth Road
Woking
GU21 5SB
Telephone
+44 033301111200
Fax
+44 033301111200
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £595,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 66 %
Short description of the part of the contract to be subcontracted
Idox do not offer their own Print or postage Service to fulfil Lots 1 & 3 on their own therefore this will be carried out by Adare in conjunction with Idox
Section six. Complementary information
six.3) Additional information
Contract Award Notice is regarding Angus Council anticipated spend over the full contract lifetime.
Dundee and Perth will publish their own notice to align with their own corporate governance requirements
(SC Ref:820525)
six.4) Procedures for review
six.4.1) Review body
Forfar Sheriff Court
Sheriff Court House, Market Street
Forfar
DD8 3LA
Telephone
+44 1307462186
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Single Point of Enquiry (SPoE) Scottish Government Procurement and Commercial Division
The Scottish Government, 7th Floor, 5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
Telephone
+44 1412425466
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Angus Council
Angus House, Orchardbank Business Park
Forfar
DD8 1AP
Telephone
+44 3452777778
Country
United Kingdom