Section one: Contracting authority
one.1) Name and addresses
The Wilnecote School
Tinkers Green Road
Tamworth
B77 5LF
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://thewilnecoteschool.com
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/UN3HQ79RKP
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Wilnecote School ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for The Wilnecote School.
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Shropshire and Staffordshire
two.2.4) Description of the procurement
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for The Wilnecote School.
The Wilnecote School is a co-educational Academy, located in Wilnecote, near Tamworth, providing secondary education to students in Years 7 to 11. The School is expected to grow over the coming years from approximately 840 students on roll currently, up to its capacity of 960 students. More information regarding the School can be found on their website: https://thewilnecoteschool.com/
The duration of the contract being offered is for an initial three-year period commencing on 01 November 2023, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.
The School is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably with Secondary Schools to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within the Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all of the cleaning provision within the School, including term time daily cleaning. Plus, a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the school and it’s buildings to ensure they are suitably prepared for the beginning of each academic term.
There are a number of Lettings throughout the school year and the Wilnecote Community Managed Library which shall fall within the requirements of this contract.
The requirement of the School is that the successful contractor provides a clean and functioning premises that is fit for purpose at all times, through delivering the guaranteed level of input hours. As part of that requirement the successful contractor is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information.
The services are currently outsourced and TUPE is expected to apply. It is possible that the current employees are members of the Local Government Pension Scheme (LGPS) and, in this instance, the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within The Wilnecote School on the contract performance.
See SQ document for further details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2023
End date
31 October 2028
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 March 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
24 April 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Tamworth:-School-cleaning-services./UN3HQ79RKP" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Tamworth:-School-cleaning-services./UN3HQ79RKP
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/UN3HQ79RKP" target="_blank">https://litmustms.co.uk/respond/UN3HQ79RKP
GO Reference: GO-2023130-PRO-22001305
six.4) Procedures for review
six.4.1) Review body
The Wilnecote School
Tamworth
Country
United Kingdom