Section one: Contracting authority
one.1) Name and addresses
North Cumbria Integrated Care NHS Foundation Trust
Carlisle
Contact
Lesley Brady
Telephone
+44 1865340800
Country
United Kingdom
Region code
UKD12 - East Cumbria
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planned Preventative Maintenance for Refrigeration, Air Conditioning and Air Handing Units, including Chillers and Drug Fridges
Reference number
LGM33407
two.1.2) Main CPV code
- 50730000 - Repair and maintenance services of cooler groups
two.1.3) Type of contract
Services
two.1.4) Short description
North Cumbria Integrated Care NHS Foundation Trust is seeking a pre-planned contract to ensure their equipment is kept in a safe and reliable working order and operating with optimum efficiency. A full maintenance service and repair contract to include labour and travel costs for all repairs is required. Parts will be chargeable. Labour and travel costs may be charged if no fault is found following inspection/repair, which will be scored as part of the tender evaluation (details of how this will be evaluated is in the Tender Information Document). Ad-hoc work is not guaranteed business and the Client reserves the right to instruct alternative companies to carry out ad-hoc work if necessary. It is important to note the wide geographical area covered under the contract, which includes the whole of Cumbria. Emergency call outs and SLAs must be adhered to at all times and for all sites regardless of the location.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £94,869.82
two.2) Description
two.2.2) Additional CPV code(s)
- 39717200 - Air-conditioning appliances
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKD11 - West Cumbria
- UKD12 - East Cumbria
two.2.4) Description of the procurement
North Cumbria Integrated Care NHS Foundation Trust is seeking a pre-planned contract to ensure their equipment is kept in a safe and reliable working order and operating with optimum efficiency. A full maintenance service and repair contract to include labour and travel costs for all repairs is required. Parts will be chargeable. Labour and travel costs may be charged if no fault is found following inspection/repair, which will be scored as part of the tender evaluation (details of how this will be evaluated is in the Tender Information Document). Ad-hoc work is not guaranteed business and the Client reserves the right to instruct alternative companies to carry out ad-hoc work if necessary. It is important to note the wide geographical area covered under the contract, which includes the whole of Cumbria. Emergency call outs and SLAs must be adhered to at all times and for all sites regardless of the location.
two.2.5) Award criteria
Quality criterion - Name: Spart Parts Availability / Weighting: 10%
Quality criterion - Name: Service Delivery / Weighting: 50%
Quality criterion - Name: Sustainability, Net Zero Healthcare and Social Value / Weighting: 10%
Cost criterion - Name: Total Price / Weighting: 30%
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-035122
Section five. Award of contract
Contract No
LGM33407
Title
Planned Preventative Maintenance for Refrigeration, Air Conditioning and Air Handing Units, including Chillers and Drug Fridges
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 January 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Carlisle Refrigeration Ltd
Carlisle
Country
United Kingdom
NUTS code
- UKD12 - East Cumbria
Companies House
1844394
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £94,869.82
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Lifecycle Management Group Ltd
Oxford
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar days standstill period at the point of information on the decision to award the contract is communicated to bidders in accordance with Public Contracts Regulations 2015.
Any bidder wishing to appeal the decision to award the contract, or after the award of contract, appeal the award, shall have the rights as set out in Part 9 of the Public Contracts Regulations 2015.