Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70242 - Female Hygiene, Clinical and Nappy Waste Units for the Education Authority
Reference number
70242
two.1.2) Main CPV code
- 85142300 - Hygiene services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision and Servicing of Female Hygiene, Clinical and Nappy Waste Units to individual educational establishments within the Education Authority
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 February 2022
End date
30 April 2022
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 055-102128
Section five. Award of contract/concession
Contract No
70242
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
9 March 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Robinson Services Limited
United Kingdom
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £200,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85142300 - Hygiene services
seven.1.2) Additional CPV code(s)
- 90524100 - Clinical-waste collection services
- 90524200 - Clinical-waste disposal services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
70242 Provision and Servicing of Female Hygiene, Clinical and Nappy Waste Units to individual educational establishments within the Education Authority for the period 1 April 2017 to 31 January 2022 with an extension until 30.04.22 (no further extensions are expected to be enacted).
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
3
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£418,000
seven.1.7) Name and address of the contractor/concessionaire
Personal Hygiene Services Ltd
Antrim
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Following the withdrawal of the awarded Supplier on 31/07/2018, the contract was awarded to the second ranked tenderer in accordance with the Terms and Conditions of the contract. The parties have agreed a modification of the existing contract by way of a three month extension from 31/01/2022 until 30/04/2022 to allow the current contractual arrangements to remain in place to allow for a new procurement exercise to be completed.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The impact of the global COVID-19 pandemic has resulted in unprecedented demand on this contract. Modifications were undertaken in May 2021 and June 2021 to increase the value of the Contract in total to £393,000 until 31 January 2022. A further modification has now taken place to increase the value by £25,000 and to extend the contract until 30 April 2022. EA have commenced a procurement exercise for a new contract for these services and award decision is envisaged in February 2022. The modification of the current contract is required as the initial pre-tender stages of the re-procurement were delayed due to unforeseen circumstances as staff were diverted to other recent priority projects that came about due to the COVID-19 pandemic. The modification to this Contract is in accordance with Regulation 72(c) of the PCR2-15 in that: (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii)the modification does not alter the overall nature of the contract; (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £393,000
Total contract value after the modifications
Value excluding VAT: £418,000