Section one: Contracting authority/entity
one.1) Name and addresses
Coventry University
PRIORY STREET
COVENTRY
CV15FB
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR Transformation Programme
two.1.2) Main CPV code
- 79410000 - Business and management consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a VEAT notice to show our intention to award a contract to Anchorstone Consulting for the delivery of the remaining elements of Coventry University Group's HR Transformation Programme, including the design, build, test and implementation of SuccessFactors modules and embedding the business change across the organisation.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,307,280
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
Following the departure, by mutual agreement, of PA Consulting who were originally awarded the contract to deliver the HR transformational change at Coventry University Group, there is now an immediate need to progress at pace the remaining elements of the Programme with Anchorstone Consulting staff in order to protect the Programme's set objectives and anticipated benefits.
Consultancy services from Anchorstone Consulting have previously been procured to support the Business Change and readiness deliverables, Anchorstone resource have also been involved in the recent technical design handover from PA Consulting due to the need for specific SuccessFactors Consultancy expertise. They have reviewed and validated the solution design work undertaken so far to ensure the Programme requirements have been met. Anchorstone Consultuing also have a clear understanding of the detailed activities required to fully implement the Programme.
CUG is now at a critical stage of delivery with the target date of delivering Employee Central, Payroll, ASK HR and SAP JAM for May 2022 followed quickly by Phase 2 deliverables (Learning, Succession, Talent, Performance and Compensation.) The Programme is in the middle of User Acceptance Testing and about to embark on Parallel Payroll running. From an efficiency and effectiveness perspective it would be beneficial for CUG to seek to extend the resource profile from Anchorstone Consulting to deliver the remaining elements of the Programme, this is due to their in-depth knowledge already gained. Any delay in pausing this Programme in order to go through a full procurement process would be detrimental to Coventry University Group, as this would result in further delay in the delivery of the Programme, resulting in additional costs being incurred, there is also a significant risk of losing internal staff and knowledge gained already on the Programme.
SuccessFactors Modules to be fully designed, built, tested and Implemented in two phases:
Phase 1: Employee Central, Payroll, Recruitment, Onboarding ASK HR, SAP JAM, Reporting. Target date is April/May 2022.
Phase 2: Performance and Goal Management, Succession & Development, Learning, Compensation. Target date is July/August 2022.
Note: Workforce Analytics and Qualtrics are expected to be designed, built and tested by our current software Partner NTT.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Following the departure, by mutual agreement, of PA Consulting who were originally awarded the contract to deliver the HR transformational change at Coventry University Group, there is now an immediate need to progress at pace the remaining elements of the Programme with Anchorstone Consulting staff in order to protect the Programme's set objectives and anticipated benefits.
Consultancy services from Anchorstone Consulting have previously been procured to support the Business Change and readiness deliverables, Anchorstone resource have also been involved in the recent technical design handover from PA Consulting due to the need for specific SuccessFactors Consultancy expertise. They have reviewed and validated the solution design work undertaken so far to ensure the Programme requirements have been met. Anchorstone Consultuing also have a clear understanding of the detailed activities required to fully implement the Programme.
CUG is now at a critical stage of delivery with the target date of delivering Employee Central, Payroll, ASK HR and SAP JAM for May 2022 followed quickly by Phase 2 deliverables (Learning, Succession, Talent, Performance and Compensation.) The Programme is in the middle of User Acceptance Testing and about to embark on Parallel Payroll running. From an efficiency and effectiveness perspective it would be beneficial for CUG to seek to extend the resource profile from Anchorstone Consulting to deliver the remaining elements of the Programme, this is due to their in-depth knowledge already gained. Any delay in pausing this Programme in order to go through a full procurement process would be detrimental to Coventry University Group, as this would result in further delay in the delivery of the Programme, resulting in additional costs being incurred, there is also a significant risk of losing internal staff and knowledge gained already on the Programme.
SuccessFactors Modules to be fully designed, built, tested and Implemented in two phases:
Phase 1: Employee Central, Payroll, Recruitment, Onboarding ASK HR, SAP JAM, Reporting. Target date is April/May 2022.
Phase 2: Performance and Goal Management, Succession & Development, Learning, Compensation. Target date is July/August 2022.
Note: Workforce Analytics and Qualtrics are expected to be designed, built and tested by our current software Partner NTT.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 January 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Anchorstone Consulting
Richmond
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,307,280
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry University
Coventry
Country
United Kingdom