Section one: Contracting authority
one.1) Name and addresses
Royal Armouries
Armouries Drive
Leeds
LS10 1LT
Contact
Katia Giovannini
Telephone
+44 1132201946
Country
United Kingdom
Region code
UKE42 - Leeds
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./K2QJ9CSJCQ
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://neupc.delta-esourcing.com/tenders/UK-title/K2QJ9CSJCQ
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Non-Departmental Public Body (NDPB) sponsored by the Department for Culture, Media and Sport
one.5) Main activity
Other activity
National Museum of Arms and Armour
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Horse shows provision for Public Events 2024-26 Royal Armouries Leeds
Reference number
RA-0206
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Armouries Museum has a requirement to procure the provision of Horse Shows as from summer 2024
two.1.5) Estimated total value
Value excluding VAT: £192,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
Theatre and combat demonstrations in general, and equestrian events in particular, are part of Royal Armouries DNA. In the 1970s and 1980s the first Head of Interpretation of the Leeds museum, John Waller, was instrumental in the revival of modern jousting. The Royal Armouries has a 30-year history of delivering superlative jousting events. In the eyes of the international modern jousting community and the public the Armouries is proud to be regarded as the home of modern jousting in the UK. Our Easter International Joust is a flagship event, and regularly feature in regional, national and international
As such, our jousts and equestrian events are also key to our Audience Development Framework, and to that framework’s strategic ambition to drive visitor numbers and deepen visitor engagement with our Collection, and its themes and stories. For that reason these events have to strike a balance between highly entertaining theatre, absolutely compelling sport, and meticulous historical accuracy.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £130,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 March 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 March 2024
Local time
5:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Year 2026
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./K2QJ9CSJCQ" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./K2QJ9CSJCQ
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/K2QJ9CSJCQ" target="_blank">https://www.delta-esourcing.com/respond/K2QJ9CSJCQ
GO Reference: GO-2024126-PRO-25054634
six.4) Procedures for review
six.4.1) Review body
Royal Armouries Board of Trustees
Armouries Drive
Leeds
LS10 1LT
Telephone
+44 1132201916
Country
United Kingdom