Section one: Contracting authority
one.1) Name and addresses
Durham University
South Road
DURHAM
DH13LE
Contact
Lyndsay Glasper
Country
United Kingdom
NUTS code
UKC14 - Durham CC
Internet address(es)
Main address
Buyer's address
http://events.transaxions.com/service.aspx?event=6819
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://events.transaxions.com/service.aspx?event=6819
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://events.transaxions.com/service.aspx?event=6819
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Philanthropic Campaign Consultancy
Reference number
ITT20-013
two.1.2) Main CPV code
- 79340000 - Advertising and marketing services
two.1.3) Type of contract
Services
two.1.4) Short description
Durham University is seeking to appoint one or more fundraising consultants to support the transition from Phase I to Phase II of its ambitious philanthropic campaign, Durham Inspired. Key areas of focus are development and feasibility work, ongoing campaign monitoring and adhoc work around campaign communications and the relaunch of the annual giving programme.
two.1.5) Estimated total value
Value excluding VAT: £227,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Campaign Phase II Feasibility Study
Lot No
1
two.2.2) Additional CPV code(s)
- 79340000 - Advertising and marketing services
two.2.3) Place of performance
NUTS codes
- UKC14 - Durham CC
two.2.4) Description of the procurement
There are 2 parts to this lot.
Part 1 requires a feasibility study culminating in a report reviewing phase I of Durham Inspired and evidencing feasibility for phase II .
Part 2 is optional and will be based upon requirement and supplier performance. This aspect of the work is ongoing campaign monitoring.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £83,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Renewals will be dependent upon whether extensions are taken
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
A further 3 extensions of 12 months are available, subject to supplier performance and requirement.
two.2) Description
two.2.1) Title
Campaign Communications
Lot No
2
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKC14 - Durham CC
two.2.4) Description of the procurement
The supplier will offer ad hoc support with campaign-related communications, enabling us to push out campaign stories across different media.
Tasks will include:
- The development of press releases.
- The identification of appropriate imagery.
- Finalising and disseminating communications linked to campaign gifts.
- Establishment and tracking of targets to measure the impact of campaign-related communications on strategic priorities.
We expect there to be a variety of opportunities over the next four years, so we invite communications specialists to bid for a place in our framework.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Renewal expected January 2025, if required.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Annual Fund Strategy Development and Execution
Lot No
3
two.2.2) Additional CPV code(s)
- 73220000 - Development consultancy services
- 79400000 - Business and management consultancy and related services
two.2.3) Place of performance
NUTS codes
- UKC14 - Durham CC
two.2.4) Description of the procurement
Acting on a review already completed, the supplier(s) will support a newly-appointed Annual Giving Manager to develop and execute an innovative and ambitious annual giving strategy, focused on both the acquisition and retention of donors at the low-to mid-levels (up to £10,000).
This will include oversight of the delivery of any proposed appeals, which may include:
- Telephone appeals
- Direct mail
- Social media
- Crowdfunding initiatives
-
Support may include the preparation of data for appeals, the management (through software where relevant) of appeals-based fundraising, support with the integration of data into Raiser's Edge and the analysis of appeal performance against agreed metrics.
Suppliers will be expected to lead on the implementation of initiatives and work to clear targets in collaboration with the Annual Giving Manager. More than one supplier may be appointed if areas of specialism are distinct - we ask suppliers to indicate which annual giving area they can best support.
We expect there to be a variety of opportunities over the next four years, so we invite suppliers to bid for a place in our framework.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £24,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Renewal expected January 2025, subject to requirement.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 March 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: January 2025
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
six.4) Procedures for review
six.4.1) Review body
University of Durham
University Office
Durham
DH1 3LE
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal
the decision. The timescale for appeals will be detailed in the letter. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the
High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.