Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
Region code
UKN06 - Belfast
Internet address(es)
Main address
https://www.belfastcity.gov.uk
Buyer's address
https://www.belfastcity.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T2331 - Mechanical Services
Reference number
T2331
two.1.2) Main CPV code
- 50712000 - Repair and maintenance services of mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
A mechanical installation, planned and reactive repair/ maintenance and minor works service across Employer’s Sites and a wide range of assets in accordance with all current legislation/ regulations, appropriate industry specifications, original equipment ‘OEM’ manufacturer recommendations etc.
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45212290 - Repair and maintenance work in connection with sports facilities
- 45331000 - Heating, ventilation and air-conditioning installation work
- 50413100 - Repair and maintenance services of gas-detection equipment
- 50511000 - Repair and maintenance services of pumps
- 50531100 - Repair and maintenance services of boilers
- 51120000 - Installation services of mechanical equipment
- 71314310 - Heating engineering services for buildings
- 71333000 - Mechanical engineering services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council Area
two.2.4) Description of the procurement
The scope of the services required includes:-
A mechanical installation, planned and reactive repair/ maintenance and minor works service across Employer’s Sites and a wide range of assets in accordance with all current legislation/ regulations, appropriate industry specifications, original equipment ‘OEM’ manufacturer recommendations etc.
Range of mechanical maintenance activities to include, but not limited to:
Air handling units and associated equipment
Boilers and associated equipment
Annual flushing and cleaning of heating and cooling circuits
Smoke ventilation systems
Booster and sump pumps
Carbon dioxide and carbon monoxide monitoring systems
Drinking fountains
Pressurisation units
Percentage adjustments to PSA rates
The provision of all required reporting of applicable data/ work complete associated with providing the services
A 24 hours per day, 365/366 days per year service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract shall be effective from the date of award of Contract for an initial period of 1 year/ 12 months.
The Council reserves the right to extend/renew the Contract up to a further 4 years (Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to add the following additional requirements to the service under this Contract during the Contract Period: -
Special projects which may include, but are not be limited to - project management, energy/ process efficiency projects, technical support/advice, site surveys, design services etc. This may apply to all Site types including more complex mechanical installations/ site refurbishments.
Other services associated with a mechanical installation, maintenance or repair project e.g. electrical, instrumentation, control and automation ‘ICA’.
Any other required mechanical installation, repair or maintenance services required on the Sites.
Additional Sites not listed in Annexe 1. This may be in response to additional Sites being added/ identified and/or changes in how the Employer’s in house operations teams are resourced and delivered.
Temporary support for the Employer’s in house operations to cover any shortfall in available resources.
Introduce required changes associated with the service to the Specification to accommodate changes to the Employer’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
Large scale projects or changes may be subject to price negotiation based on economies of scale. The Employer reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated.
The Employer reserves the right to add or remove Sites/ assets from the Contract in line with the Employer’s requirements. Where the Council identifies an additional Sites/ assets to be added the Contractor will expected to price based similar Sites/assets/ tasks priced in the Schedule of Rates.
The use of a Contract Option may be subject to further Employer internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As set out in the instructions to tender 'ITT' document
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the instructions to tender 'ITT' document and associated terms and conditions
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 February 2023
Local time
12:30pm
Place
via eSourcing NI portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
97 Chichester Street
Belfast
BT1 3JA
Country
United Kingdom