Adran un: Awdurdod contractio
un.1) Enw a chyfeiriadau
London Borough of Lambeth
Town Hall, Brixton Hill
London
SW2 1RW
Person cyswllt
Peter Ransom
E-bost
Gwlad
Y Deyrnas Unedig
Cod rhanbarth
UKI45 - Lambeth
Rhif cofrestru cenedlaethol
n/a
Cyfeiriad(au) rhyngrwyd
Prif gyfeiriad
Cyfeiriad y prynwr
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/18
un.3) Cyfathrebu
Mae'r dogfennau caffael ar gael i'w gweld yn llawn ac yn anghyfyngedig, yn rhad ac am ddim, yn
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58238&B=LBLAMBETH
Gellir cael gwybodaeth ychwanegol o'r cyfeiriad y sonnir amdano uchod
Rhaid i dendrau neu geisiadau i gymryd rhan gael eu cyflwyno'n electronig drwy
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58238&B=LBLAMBETH
Rhaid i dendrau neu geisiadau i gymryd rhan gael eu cyflwyno i'r cyfeiriad y sonnir amdano uchod
un.4) Y math o awdurdod contractio
Awdurdod rhanbarthol neu leol
un.5) Prif weithgaredd
Gwasanaethau cyhoeddus cyffredinol
Adran dau: Gwrthrych
dau.1) Cwmpas y caffaeliad
dau.1.1) Teitl
Digital Records Solution
Cyfeirnod
Digital Records Solution
dau.1.2) Prif god CPV
- 79996100 - Rheoli cofnodion
dau.1.3) Y math o gontract
Gwasanaethau
dau.1.4) Disgrifiad byr
This programme will provide a single, council-wide, digital solution enabling us to store, access and retrieve the records we value safely and securely. What this means is knowing where our data is and how to access it on demand, improving our efficiency and the experience for the council, citizens, and communities. We will achieve this through digitising existing records and aligning existing digital data to a common standard across all council departments, enabling automatic retention and processing of records. By adopting a sustainable digital infrastructure, we will build the foundation for future improvements.
This Tender is for the Scanning and digitisation of the Physical records, creation of a digital database, retrieval software and destruction of most of the records once scanned. Some physical records are required post scanning, e.g. Registrars records.
dau.1.5) Cyfanswm gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: £6,980,000
dau.1.6) Gwybodaeth am lotiau
Mae'r contract hwn wedi'i rannu'n lotiau: Na
dau.2) Disgrifiad
dau.2.2) Cod(au) CPV ychwanegol
- 30216110 - Sganwyr at ddefnydd â chyfrifiadur
- 30216120 - Cyfarpar adnabod nodau gweledol
- 30216130 - Darllenwyr cod bar
- 32353100 - Recordiau
- 48000000 - Systemau pecynnau meddalwedd a gwybodaeth
- 60160000 - Cludo post ar ffyrdd
- 63120000 - Gwasanaethau storfeydd a warysau
- 72000000 - Gwasanaethau TG: ymgynghori, datblygu meddalwedd, y Rhyngrwyd a chymorth
- 79520000 - Gwasanaethau reprograffig
- 79999100 - Gwasanaethau sganio
- 92512000 - Gwasanaethau archifau
dau.2.3) Man cyflawni
Codau NUTS
- UKI45 - Lambeth
dau.2.4) Disgrifiad o'r caffaeliad
This programme will provide a single, council-wide, digital solution enabling us to store, access and retrieve the records we value safely and securely. What this means is knowing where our data is and how to access it on demand, improving our efficiency and the experience for the council, citizens, and communities. We will achieve this through digitising existing records and aligning existing digital data to a common standard across all council departments, enabling automatic retention and processing of records. By adopting a sustainable digital infrastructure, we will build the foundation for future improvements.
This Tender is for the Scanning and digitisation of the Physical records, creation of a digital database, retrieval software and destruction of most of the records once scanned. Some physical records are required post scanning, e.g. Registrars records.
Given the large volume of activity at the beginning of the contract, co-ordinating the transfer of the physical records from the incumbent supplier, the digitisation of those records (estimated 40million pages) and set up of the Digital Records Solution - it is anticipated the vast majority of expenditure (86%) of the estimated contract costs for the scheduled 8-year contract term will be incurred within the first 12-18 months of the contract.
The contract duration is a maximum 8-year term, with provision for early termination from the end of the second year, where it is anticipated the digitisation process of existing physical records would have been completed.
dau.2.5) Meini prawf dyfarnu
Nid pris yw'r unig faen prawf dyfarnu a dim ond yn y dogfennau caffael y mae'r holl feini prawf wedi'u nodi
dau.2.6) Gwerth amcangyfrifedig
Gwerth heb gynnwys TAW: £6,980,000
dau.2.7) Hyd y contract, y cytundeb fframwaith neu'r system brynu ddynamig
Hyd mewn misoedd
96
Gall y contract hwn gael ei adnewyddu
Ydy
Disgrifiad o'r adnewyddiadau
The contract duration is a maximum 8-year term commencing 1 August 2023, with provision for early termination from the end of the second year, where it is anticipated the digitisation process of existing physical records would have been completed.
dau.2.9) Gwybodaeth am y cyfyngiadau ar nifer yr ymgeiswyr a gaiff eu gwahodd
Nifer yr ymgeiswyr a ragwelir: 6
Meini prawf gwrthrychol ar gyfer dewis y nifer cyfyngedig o ymgeiswyr:
Potential Providers are asked to submit a response electronically to the Standard Selection Questionnaire (SSQ) and the associated supplementary Project Specific Questions through EU Supply, ensuring all the questions are answered.
The Council will evaluate only those Standard Selection Questionnaire submissions made electronically through EU Supply.
The Council has included Supplementary Project Specific Questions and determined threshold criteria which must be met in order for potential Suppliers to be shortlisted. The Council will only select potential Suppliers for shortlisting if they meet the required threshold requirements (pass/fail) of the SSQ Project Specific questions. It is proposed a maximum of 6 (highest scoring) Suppliers will be shortlisted to the next stage. All Potential Suppliers will be notified of their success or otherwise before moving onto the next stage.
dau.2.10) Gwybodaeth am amrywiadau
Derbynnir amrywiadau: Na
dau.2.11) Gwybodaeth am opsiynau
Opsiynau: Na
dau.2.13) Gwybodaeth am Gronfeydd yr Undeb Ewropeaidd
Mae'r contract yn gysylltiedig â phrosiect a/neu raglen a ariennir gan gronfeydd yr Undeb Ewropeaidd: Nac ydy
Adran tri. Gwybodaeth gyfreithiol, economaidd, ariannol a thechnegol
tri.1) Amodau ar gyfer cymryd rhan
tri.1.2) Statws economaidd ac ariannol
Meini prawf dethol fel y'u nodir yn y dogfennau caffael
tri.1.3) Gallu technegol a phroffesiynol
Meini prawf dethol fel y'u nodir yn y dogfennau caffael
Adran pedwar. Gweithdrefn
pedwar.1) Disgrifiad
pedwar.1.1) Y math o weithdrefn
Gweithdrefn gyfyngedig
pedwar.1.8) Gwybodaeth am Gytundeb Caffael y Llywodraeth (GPA)
Mae'r caffaeliad wedi'i gwmpasu gan Gytundeb Caffael y Llywodraeth: Ydy
pedwar.2) Gwybodaeth weinyddol
pedwar.2.2) Terfyn amser i dendrau neu geisiadau i gymryd rhan ddod i law
Dyddiad
3 Mawrth 2023
Amser lleol
12:00pm
pedwar.2.4) Ym mha iaith/ieithoedd y gellir cyflwyno tendrau neu geisiadau i gymryd rhan
Saesneg
Adran chwech. Gwybodaeth ategol
chwech.1) Gwybodaeth am ailddigwydd
Caffaeliad sy'n ailddigwydd: Na
chwech.4) Gweithdrefnau adolygu
chwech.4.1) Corff adolygu
The Royal Court of Justice
The Strand
London
WC2A 2LL
Gwlad
Y Deyrnas Unedig
chwech.4.2) Corff sy'n gyfrifol am weithdrefnau cyfryngu
The Royal Courts of Justice
The Strand
London
WC2A 2LL
Gwlad
Y Deyrnas Unedig
chwech.4.4) Y gwasanaeth lle y gellir cael gwybodaeth am y weithdrefn adolygu
Cabinet Office
70 White Hall
London
SW1 2AS
Gwlad
Y Deyrnas Unedig