Section one: Contracting authority
one.1) Name and addresses
Northern Ireland Fire and Rescue Service
1 SEYMOUR STREET
Lisburn
BT27 4SX
Contact
Procurement Operations Branch
constructinfo@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Northern Ireland Fire and Rescue Service - Term service Contracts 2021
two.1.2) Main CPV code
- 45210000 - Building construction work
two.1.3) Type of contract
Works
two.1.4) Short description
The Northern Ireland Fire and Rescue Service (NIFRS) is seeking to appoint a minimum of three Economic Operators to enter into framework agreements and Term Service Contracts for the provision of building maintenance, planned/preventative maintenance and minor works which may incorporate mechanical and electrical works, building services, construction, civil engineering, roofing, joinery, flooring, window and door repairs, painting, glazing works and other specialist works including appliance room door maintenance and servicing. The Economic Operators shall have the resources in place to attend any works required 24 hours per day, 365 days per year (366 days in a leap year) (including all holidays and weekends). They shall have significant flexibility and readily available multi-disciplinary resources to provide the contracting Authority with a rapid response and an ability to deal with emergency type works. Successful Economic Operators will be awarded to a lot within the boundary of the NIFRS. Primary and reserve Economic Operators will be awarded to lots 1 and 2. These Economic Operators will also be awarded to Lot 3. (Refer to Table 1: Lot Award for further information). The lots are as follows: Lot 1 Northern Area Lot 2 Southern Area Lot 3 Minor Works (NIFRS wide i.e. Northern Ireland wide) Lot 1 Northern Area and Lot 2 Southern Area will comprise reactive and planned/preventative maintenance for the stations included in each area. They will also comprise minor works that are less in value than £100,000 within that geographic area, subject to point 2 under Lot 3, see below. Lot 3 Minor Works will comprise: 1. Replacement building elements and refurbishment works that are greater in value than £100,000 in either Northern or Southern area; or 2. Replacement building elements and refurbishment works that are greater in value than £10,000 and are contained in both the Northern and the Southern area, for example a programme of works to replace the roofs on a number of buildings.
two.1.5) Estimated total value
Value excluding VAT: £15,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Noorthern Area
Lot No
1
two.2.2) Additional CPV code(s)
- 45210000 - Building construction work
- 45310000 - Electrical installation work
- 45350000 - Mechanical installations
two.2.3) Place of performance
NUTS codes
- UKN - NORTHERN IRELAND
two.2.4) Description of the procurement
The Northern Ireland Fire and Rescue Service (NIFRS) is seeking to appoint a minimum of three Economic Operators to enter into framework agreements and Term Service Contracts for the provision of building maintenance, planned/preventative maintenance and minor works which may incorporate mechanical and electrical works, building services, construction, civil engineering, roofing, joinery, flooring, window and door repairs, painting, glazing works and other specialist works including appliance room door maintenance and servicing. The Economic Operators shall have the resources in place to attend any works required 24 hours per day, 365 days per year (366 days in a leap year) (including all holidays and weekends). They shall have significant flexibility and readily available multi-disciplinary resources to provide the contracting Authority with a rapid response and an ability to deal with emergency type works. Successful Economic Operators will be awarded to a lot within the boundary of the NIFRS. Primary and reserve Economic Operators will be awarded to lots 1 and 2. These Economic Operators will also be awarded to Lot 3. (Refer to Table 1: Lot Award for further information). The lots are as follows: Lot 1 Northern Area Lot 2 Southern Area Lot 3 Minor Works (NIFRS wide i.e. Northern Ireland wide) Lot 1 Northern Area and Lot 2 Southern Area will comprise reactive and planned/preventative maintenance for the stations included in each area. They will also comprise minor works that are less in value than £100,000 within that geographic area, subject to point 2 under Lot 3, see below. Lot 3 Minor Works will comprise: 1. Replacement building elements and refurbishment works that are greater in value than £100,000 in either Northern or Southern area; or 2. Replacement building elements and refurbishment works that are greater in value than £10,000 and are contained in both the Northern and the Southern area, for example a programme of works to replace the roofs on a number of buildings.
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:
Refer to the PQQ documentation
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Southern Area
Lot No
2
two.2.2) Additional CPV code(s)
- 45210000 - Building construction work
- 45310000 - Electrical installation work
- 45350000 - Mechanical installations
two.2.3) Place of performance
NUTS codes
- UKN - NORTHERN IRELAND
Main site or place of performance
Southern Area sites Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Fire and Rescue Service (NIFRS) is seeking to appoint a minimum of three Economic Operators to enter into framework agreements and Term Service Contracts for the provision of building maintenance, planned/preventative maintenance and minor works which may incorporate mechanical and electrical works, building services, construction, civil engineering, roofing, joinery, flooring, window and door repairs, painting, glazing works and other specialist works including appliance room door maintenance and servicing. The Economic Operators shall have the resources in place to attend any works required 24 hours per day, 365 days per year (366 days in a leap year) (including all holidays and weekends). They shall have significant flexibility and readily available multi-disciplinary resources to provide the contracting Authority with a rapid response and an ability to deal with emergency type works. Successful Economic Operators will be awarded to a lot within the boundary of the NIFRS. Primary and reserve Economic Operators will be awarded to lots 1 and 2. These Economic Operators will also be awarded to Lot 3. (Refer to Table 1: Lot Award for further information). The lots are as follows: Lot 1 Northern Area Lot 2 Southern Area Lot 3 Minor Works (NIFRS wide i.e. Northern Ireland wide) Lot 1 Northern Area and Lot 2 Southern Area will comprise reactive and planned/preventative maintenance for the stations included in each area. They will also comprise minor works that are less in value than £100,000 within that geographic area, subject to point 2 under Lot 3, see below. Lot 3 Minor Works will comprise: 1. Replacement building elements and refurbishment works that are greater in value than £100,000 in either Northern or Southern area; or 2. Replacement building elements and refurbishment works that are greater in value than £10,000 and are contained in both the Northern and the Southern area, for example a programme of works to replace the roofs on a number of buildings.
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:
Refer to PQQ documentation
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Minor Works (Northern Ireland wide)
Lot No
3
two.2.2) Additional CPV code(s)
- 45210000 - Building construction work
- 45310000 - Electrical installation work
- 45350000 - Mechanical installations
two.2.3) Place of performance
NUTS codes
- UKN - NORTHERN IRELAND
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Fire and Rescue Service (NIFRS) is seeking to appoint a minimum of three Economic Operators to enter into framework agreements and Term Service Contracts for the provision of building maintenance, planned/preventative maintenance and minor works which may incorporate mechanical and electrical works, building services, construction, civil engineering, roofing, joinery, flooring, window and door repairs, painting, glazing works and other specialist works including appliance room door maintenance and servicing. The Economic Operators shall have the resources in place to attend any works required 24 hours per day, 365 days per year (366 days in a leap year) (including all holidays and weekends). They shall have significant flexibility and readily available multi-disciplinary resources to provide the contracting Authority with a rapid response and an ability to deal with emergency type works. Successful Economic Operators will be awarded to a lot within the boundary of the NIFRS. Primary and reserve Economic Operators will be awarded to lots 1 and 2. These Economic Operators will also be awarded to Lot 3. (Refer to Table 1: Lot Award for further information). The lots are as follows: Lot 1 Northern Area Lot 2 Southern Area Lot 3 Minor Works (NIFRS wide i.e. Northern Ireland wide) Lot 1 Northern Area and Lot 2 Southern Area will comprise reactive and planned/preventative maintenance for the stations included in each area. They will also comprise minor works that are less in value than £100,000 within that geographic area, subject to point 2 under Lot 3, see below. Lot 3 Minor Works will comprise: 1. Replacement building elements and refurbishment works that are greater in value than £100,000 in either Northern or Southern area; or 2. Replacement building elements and refurbishment works that are greater in value than £10,000 and are contained in both the Northern and the Southern area, for example a programme of works to replace the roofs on a number of buildings.
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:
Refer to PQQ documentation
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Refer to PQQ Documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Economic Operators’ performance on this Contract will be regularly monitored. As part of its contract management procedures, the Contracting Authority will use the Protocol for Managing Poor Supplier Performance contained in Procurement Guidance Note PGN 01/12 – Contract Management Principles and Procedures. https://www.financeni.... gov.uk/... publications/procurement-guidance-note-0112-contract-management-principles-and-procedures.. . If an Economic Operator has received more than one current Notice of Written Warning or a Notice of Unsatisfactory Performance, the Contracting Authority,... at its. discretion,.. can consider an Economic Operator’s exclusion from future procurements, being undertaken on behalf of bodies... covered. by the.. Northern Ireland Public Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively A list of bodies subject to Northern Ireland Public Procurement Policy can be viewed at: .. https://www.finance-ni.gov.uk/articles/. list-public-bodies-which-ni-public-procurement-policy-applies
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
11 March 2021
Local time
3:00pm
Changed to:
Date
15 March 2021
Local time
3:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 300 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Department of Finance, Construction and Procurement delivery, Procurement Operations Branch
303 Airport Road West
Belfast
BT3 9ED
construct.info@finance-ni.gov.uk
Telephone
+44 2890816555
Country
United Kingdom