Section one: Contracting authority
one.1) Name and addresses
Rotherham Metropolitan Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
Contact
Lorna Byne
Telephone
+44 1709334159
Country
United Kingdom
NUTS code
UKE31 - Barnsley, Doncaster and Rotherham
National registration number
GB173552264
Internet address(es)
Main address
Buyer's address
https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104118
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=54200&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=54200&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mental Health Recovery
Reference number
21-203
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking applications from experienced providers with the capability and capacity to deliver community mental health care and support in Rotherham.
A review of current mental health care and support provision in Rotherham indicates the need to improve the community service model to one which offers mental health recovery support personalised social care, with increased choice and control for people living with mental ill-health.
This new care and support model has been co-produced in partnership with people accessing services and their supporting professionals to inform the service design.
Such services will support people to achieve independent living skills, move towards, and sustain, independent living in the communities in which they live.
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supported Living - Accommodation Based Service
Lot No
1
two.2.2) Additional CPV code(s)
- 85100000 - Health services
- 85140000 - Miscellaneous health services
- 85300000 - Social work and related services
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
- 85312000 - Social work services without accommodation
- 85320000 - Social services
- 85323000 - Community health services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
Main site or place of performance
Within the Borough of Rotherham
two.2.4) Description of the procurement
The FPS will comprise of a number of separate Lots. Each Lot will specify a community service (i.e., supported living accommodation-based services, day opportunities) with the principle of mental health recovery at its core.
Initially the Council is seeking applications for Lot 1 - Supported Living - Accommodation Based.
There will be no limit to the number of providers who can be appointed to any Lot within the FPS.
All successful applicants appointed to any Lot will automatically be added to Lot Z - Miscellaneous Contracts Relating to Mental Health Recovery Services and will have the opportunity to take part in procurement activity which is not specifically linked to a particular Lot that already exists. Applicants are not required to submit an application for this Lot.
The Council will update the application documentation as and when new Lots are added.
Applicants will be able to access the application documentation at any point via YORtender.
The Council will download applications and undertake evaluation activity in what will be known as rounds, this evaluation process and frequency will be subject to the applications received and capacity and resource within the team, as a maximum it is envisaged applications will be evaluated every 6 months or sooner at the Council’s discretion.
Applicants must note this process seeks to appoint providers to the FPS only and carries no guarantee of any work awarded, commitment of expenditure, or volumes of activity with the appointed provider upon appointment. Any award of work will be subject to the completion of a direct award or further competition process.
Supported living is typically defined as housing where support and/or care services are provided to help people to live as independently as possible. Supported living provides people with individual tenancies. This means that they have a home of their own and will benefit from a greater level of autonomy as far as their environment is concerned (Source: Social Care Institute of Excellence).
The accommodation is often shared but can be single household and staff are shared across a number of people in the scheme with additional 1:1 support provided for individuals, based on their assessed eligible needs. Supported living is an alternative to institutional care for people living with mental ill-health and offers more choice, control, rights, and independence which is the primary motivation for proposing adoption of this model.
Supported living offers a high level of support for people for whom residential care would usually be the only viable alternative.
The strategic drivers to develop supported living include:
• reducing the use of high cost and long-term residential care,
• its strong preventative focus as it helps people to develop and maintain their independence in the longer term with links to, for example, training, employment, and volunteering.
two.2.6) Estimated value
Value excluding VAT: £20,000,000
two.2.7) Duration of the contract or the framework agreement
Start date
8 May 2023
End date
7 May 2028
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The FPS will be established on the basis of an initial 5-year period; the system may continue beyond this date subject to further Cabinet approval, therefore the end date specified at II2.7 is provided as an indication only.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As detailed in the application documentation or subsequent direct award or further competition documentation.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the application documentation or subsequent direct award or further competition documentation.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: www.yortender.eu-supply.com
four.1.11) Main features of the award procedure
As detailed in the application documentation or subsequent direct award or further competition documentation.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-023702
four.2.2) Time limit for receipt of expressions of interest
Date
8 May 2028
Local time
12:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.5) Scheduled date for start of award procedures
8 May 2023
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
Aiming to harness the opportunities which exist in the wider care and support market, this Mental Health Recovery Flexible Purchasing System (FPS) will increase choice and improve outcomes for people living with mental ill-health in Rotherham.
Applicants can read the Cabinet Paper dated 17th October 2022 Commissioning Mental Health Recovery Focused Community Services - Rotherham Council which sought the approval for the procurement process to establish this FPS and procure a range of community services which reflect the principles of mental health recovery model.
The procurement exercise and subsequent ongoing procurement activity will be undertaken in line with the Social and Other Specific Services procedure (Light Touch Regime) in accordance with the Public Contracts Regulations 2015 (as amended) (“the Regulations”). The system is a Flexible Purchasing System (FPS) also known as a Pseudo Dynamic Purchasing System.
It is anticipated that the Flexible Purchasing System will commence on 08/05/2023 and will run for a period of 60 months/5 years making the initial expiry date 07/05/2028. This period is an estimate only, the Council may continue to use the Flexible Purchasing System beyond that if it wishes to do so, subject to further Cabinet approval.
The FPS will comprise of a number of separate Lots. Each Lot will specify a community service (i.e., supported living accommodation-based services, day opportunities) with the principle of mental health recovery at its core.
Lots may be added at any point throughout the lifetime of the FPS and the application documentation will be updated accordingly. Applicants can apply to join one or more lots and can be successfully appointed to one or more lots subject to any updates to the rules published. There is no limited to the number of organisations that can be appointed to the FPS.
Whilst priority is being given to Lot 1, Mental Health Supported Living Accommodation Based Services, cost efficiencies achieved and any appropriate new investment allocated by the Department of Health and Social Care will be utilised to develop new community services (further Lots), tendered via this FPS and to be provided within the existing budgets.
The indicative spend activity to be generated via the FPS is in the region of £4m per annum, there is no new funding for developing the initiatives proposed in this report. The cost associated with this Flexible Purchasing System will be met within existing budgets currently set at £5.7m (2022-2023).
Work will be awarded on a direct award or further competition as detailed in the application documentation.
Organisations applying for this FPS must commit to supporting the Council's Social Value Policy and support this agenda by committing to deliver Social Value additionality as a result of the services commissioned via this FPS.
RMBC is acting as the lead authority to appoint providers for the provision of the services detailed in the application documentation. Applicants should also be aware that NHS South Yorkshire Integrated Care Board is named as a Permitted Purchaser and may choose to access the Flexible Purchasing System and may create additional lots within the scope of Mental Health Recovery, without creating any obligation on behalf of them to do so. The Permitted Purchaser will be independently responsible for the award of their own contract, which may incorporate NHS Terms and Conditions.
Applicants must read the full application documentation pack before starting an application, the application pack can be downloaded free or charge via YORtender and searching for project number 60316.
six.4) Procedures for review
six.4.1) Review body
High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
six.4.4) Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom