Scope
Description
To provide a Outgoing Mail Service to the whole of GSA.
Total value (estimated)
- £767,400 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 6 April 2030
- Possible extension to 6 April 2031
- 5 years, 1 day
Description of possible extension:
Options to extend by a further 12 months.
Main procurement category
Services
CPV classifications
- 64216120 - Electronic mail services
- 72212223 - Electronic mail software development services
- 72412000 - Electronic mail service provider
- 79571000 - Mailing services
Contract locations
- UKG - West Midlands (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 February 2026, 4:00pm
Tender submission deadline
17 February 2026, 12:00pm
Submission address and any special instructions
All tenders are to be submitted via the Intend Portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Pricing | Complete and upload Appendix 6 Pricing Matrix as part of your tender submission. Appendix 6 is available in the tender pack. |
Price | 35% |
| IT Support and Business Continuity | Quality | 15% | |
| Business Continuity and Operational Resilience | Quality | 15% | |
| Resources and Management Question | Quality | 10% | |
| Data Protection | Quality | 10% | |
| Supplier Presentation | Suppliers who have submitted a tender return will attend a presentation to demonstrate the Sub Criteria explained in Appendix 1 Invitation to Tender Document that can be found in the tender pack. |
Quality | 10% |
| Social Value | Complete and upload Appendix 7 Social Value Matrix as part of your tender submission. Appendix 7 is available in the tender pack. |
Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/greensquare/aspx/Home
Suppliers can access the tender pack via the intend portal. All submissions for this procurement will be via the Intend Portal.
Contracting authority
GREENSQUAREACCORD LIMITED
- Companies House: RS027052
- Public Procurement Organisation Number: PPDT-5615-BGVM
Second Floor, 10 Brindleyplace
Birmingham
B1 2JB
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government