Section one: Contracting authority
one.1) Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Market Engagement – Asset Management IT Solution
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Northern Ireland Housing Executive (NIHE) requires an IT solution to support its Asset Management department. The NIHE is responsible for over 84,000 domestic properties, 6,000 leasehold and 400 commercial units. Please see II.2.4 for more details on the solution requirements.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48170000 - Compliance software package
- 48330000 - Scheduling and productivity software package
- 48331000 - Project management software package
- 48333000 - Contact management software package
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
NIHE are interested in engaging with suppliers who currently provide Asset Management IT solutions, which meet the requirements of the Building Safety bill and facilitate the creation of a ‘robust golden thread of key information’. The solution should have the following functionality:
•Asset Register, recording a wide range of property attributes including stock condition/energy data, and enabling assessment against standards
•Forecasting, Investment Planning and Programme Development
•Asset performance and sustainability modelling
•Asset Compliance Management and Inspections, including but not restricted to: Asbestos, Water Hygiene (Legionella), Gas, Energy, Electrical, Fire Safety and compliance
•Contracts, and Contracts Performance Management
•Planned Maintenance Projects (scheme) Management and Delivery
•Capability to follow NIHE’s Scheme Delivery Process, and manage a range of Projects/Schemes/Contract types, costs, change controls
•Mobile working capability (e.g. property surveys, work inspections)
•Financial Planning, Management and Forecasting
•Component Accounting
•Data Analysis and Reporting. To include Management Dashboard options and data dictionary/data extract options to support use of In-house Data Analytics capabilities
•Interface capabilities with Key Line of Business systems, such as Finance, Housing Management System, EDRMs, Data Analytics, Accessible Housing Register / SoR’s
•External and in-house contractor access to system and/or contractor interfaces
•‘Digital Twin’ technology to drive innovation and compliance.
NIHE is interested in engaging with suppliers of solution/s which address the above functionality through one of the options below:
•One system providing ALL functionality
•One system providing MAJORITY functionality + other systems (from same supplier) to deliver all required functionality
•One system providing MAJORITY functionality + working in partnership with supplier partner/s to deliver all required functionality.
All solutions must support integration with NIHE key line of business systems using standard APIs.
two.2.14) Additional information
NIHE are not seeking to develop a product. Therefore only suppliers who have experience of providing existing solutions to organisations of over 10,000 properties should register their interest. If you would like to register your interest, please e-mail kathryn.mcgonagle@nihe.gov.uk no later than Monday 14 February 2022 at 15.00 giving your contact details i.e. name, job title, email address and contact telephone number. Any requests to register interest after this time and date will not be accepted. Please ensure only one representative from your organisation registers interest. NIHE may wish to follow up with a questionnaire and subsequently hold interviews on submitted questionnaires and/or hold demonstrations of products to seek further information. Please note that information associated with this Expression of Interest is subject to change.
two.3) Estimated date of publication of contract notice
2 October 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This notice is for information only and the publication of this notice does not oblige NIHE to commence any competitive tender process.The information contained in this notice, including (but not limited to) the description and classification of the requirements, CPV codes and the estimated date of publication of the contract notice, is indicative only and NIHE reserves the right to amend it at any time without notice. NIHE shall not be liable for any costs, expenses or liabilities incurred by those participating in this notice in any way.