Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF SOUTHAMPTON
BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
Contact
Michael Goff
Telephone
+44 2380592654
Country
United Kingdom
NUTS code
UKJ32 - Southampton
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/universityofsouthampton
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Full Spectrum Flow Cytometer
Reference number
2021UoS-0423
two.1.2) Main CPV code
- 38434510 - Cytometers
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University seeks to appoint a supplier to meet our need for a Flow Cytometer that can provide a step change in the number of parameters analysed in a single sample, provide auto-fluorescence extraction, unmix combinations of fluorochromes not distinguishable with conventional flow cytometers, together with the ability to sort these multi-parameter populations for further downstream analysis.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 38434510 - Cytometers
- 38434520 - Blood analysers
- 38434540 - Biomedical equipment
- 38434550 - Blood-cell counters
- 38434560 - Chemistry analyser
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
The Faculty of Medicine Core Flow Cytometry Facilty,
Clinical and Experimental Sciences,
LF61, Level F South Academic Block, Southampton General Hospital,
Tremona Road,
Southampton,
UK,
SO16 6YD
two.2.4) Description of the procurement
The University proposes to enter into a Contract for one year - this will be the maximum contract period, with the successful tenderer.
This will comprise of an initial contract period of one year for the provision of the equipment including a one year warranty with an option to extend by up to a further five years for extended support and maintenance (subject to the satisfactory performance and at the discretion of the University).
The contract will be effective on signing. The initial term of the warranty of one year will run from the date of delivery of the equipment with extensions if so agreed by the University, running from the expiry of the initial contract period.
Contract Value:
The estimated value of the initial one year contract period is within the range of £370,000 to £400,000, excluding VAT. This value includes all related components, services and maintenance for the initial contract period.
The total estimated value of this contract is £400,000, this value takes into account the estimated value of extending the service and maintenance contract up to an additional five years.
two.2.5) Award criteria
Quality criterion - Name: Adherence to Budget / Weighting: Pass/Fail
Quality criterion - Name: Delivery Against UoS Requirements / Weighting: 10%
Quality criterion - Name: Warranty, Maintenance, Servicing and Repair / Weighting: 10%
Quality criterion - Name: Training and After Sales Application support / Weighting: 10%
Cost criterion - Name: Table A - Mandatory Requirements / Weighting: 60%
Cost criterion - Name: Table B - Desirable Requirements / Weighting: 10%
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 April 2022
End date
3 April 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
This contract is NOT suitable for splitting into lots. The risk of dividing the requirement into Lots would render
the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract. Due to the nature of the
contract and the service requirements involved, all elements of the contract will be managed by a sole service provider.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Not applicable to this procurement
three.1.2) Economic and financial standing
List and brief description of selection criteria
To support the financial assessment, the University will obtain a Business Risk Report for all tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.
The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk.
Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe.
Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.
Minimum level(s) of standards possibly required
Potential suppliers/Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:
Public Liability: £5 million GBP per occurrence.
Product Liability: £10 million GBP per occurrence.
Employers (Compulsory) Liability: £10 million GBP per occurrence.
Professional Indemnity Insurance: £2 million GBP per occurrence.
three.1.3) Technical and professional ability
List and brief description of selection criteria
The criteria is as stated in the ITT document set. However, potential suppliers' attention is drawn to the MANDATORY requirements of the selection criteria (File 2) 2021UoS-0423 - Selection Stage Guidance and Instructions.:
3.1 Mandatory Requirements
1 Full Spectrum Analysis
Full Spectrum Capture from UV to Far Red. Small Particle Detection Autofluorescence Extraction
2 Full Spectrum Sorting Capability Automated drop delay, sort monitoring and clog detection. Predefined and customisable sort modes. Minimum 4 way sorting into tubes. Sort collection into 1.5ml tubes, 5ml tubes, multi-well plates. Temperature control of sort collection devices (4-37oC). Index sorting.
3 Number of Lasers
5 Lasers: UltraViolet/Violet/Blue/Yellow-Green/Red
4 Number of Detectors
Minimum of 53 detectors
5 Sample Loading 5ml tubes, 15ml tubes. Temperature control of Sample input chamber and sample mixing option.
6 BioSafety
Built in primary aerosol containment
7 Nozzles
70um, 100um
8 Workstation
Computer, monitor, keyboard, mouse
9 Warranty
12-month warranty
10 Acquisition Software Features
Acquisition Software on instrument workstation plus 1 additional copy
11 Instrument/Experimental Support Support with troubleshooting instrument issues. Support with panel design. Support with data analysis/ issues.
12 On-site training
On-site training is required for four to six people (see section 3.4 for more information)
13 Analysis Software License
1-year site licence for at least 25 users of FCS Express/FlowJo or equivalent analysis software, which allows high dimensional data analysis.
14 Obsolescence Replacement
Parts must be available for a minimum of 5 years
15 Delivery Time
The lead time on supplying the equipment (from receipt of a valid purchase order) must be no more than 12 weeks. The item must be delivered and commissioned by 1st July 2022
16 Budget
The TOTAL budget for this requirement, which must include all mandatory elements featured in (File 4) 2021UoS-0423 Specification is £400,000 (Ex.VAT).
Any submissions that exceed this amount will be assessed as a FAIL under Mandatory Pass/Fail requirements. The University shall not review or score any submissions that receive a FAIL.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 March 2022
Local time
12:01pm
Place
University of Southampton
Highfield Campus
University Road
Southampton
SO17 1BJ
Information about authorised persons and opening procedure
Michael Goff
University of Southampton
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/(https://intendhost.co.uk/).universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement
documentation.
Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project
and access all documentation by clicking 'Express Interest'.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via InTend.
Further instructions for the submission of responses are below:
To submit your return:
1. Log in
2. Click 'Tenders'
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage
(e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.
8. Click the red 'Submit Return' button.
Please note, to preserve the integrity of the
procurement, all communications with the University must be made via the correspondence function within
In-Tend.
Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 And subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), and/or relevant legislation as per the Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland from the European Union.
The University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply
chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement process.
six.4) Procedures for review
six.4.1) Review body
University of Southampton
University Road
Southampton
SO17 1BJ
Telephone
+44 2380593500
Country
United Kingdom