Section one: Contracting authority
one.1) Name and addresses
Greener Ealing Limited
14-16 Uxbridge Road
London
W5 2HL
Contact
Katarina Pohancenikova
Telephone
+44 2088256401
Country
United Kingdom
Region code
UKI73 - Ealing
National registration number
226 6700 70
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ealinglbc-atamis.my.site.com/login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://ealinglbc-atamis.my.site.com/login
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GE23075 GEL INSURANCE
two.1.2) Main CPV code
- 66516400 - General liability insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Greener Ealing Ltd ("Authority) is procuring via open procedure under CPR 2015 regs (Contract Procurement Regulation) for annual insurance cover for Computer, Liability, Fidelity Guarantee, Motor Fleet, Engineering Inspection, Group Personal Accident & Travel. Contract commencing on 1st July 2025 for the contract term of three years with a further one extension option of a further two years. Indicative contract term value of 7,500,000.
two.1.5) Estimated total value
Value excluding VAT: £7,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 66516400 - General liability insurance services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
London
two.2.4) Description of the procurement
Please refer to ITT pack for instructions and further requirements on Lot 1. Tenders must be submitted solely based on the tendering instructions and specification included in this tender pack. Unless specifically stated otherwise in any tender document, qualified Tenders will not be accepted.
The award criteria are set out within the Evaluation Sheet for each Lot. They comprise both Financial (price) and Non-Financial (policy cover, claims service and Social Value) criteria.
Please ensure you respond to each element of the evaluation criteria for each Lot you submit. To ensure you receive marks for the items requested you must complete and submit the Evaluation Sheet for the Lot/s for which you are Tendering. Failure to do so will result in no evaluation of your Tender under a particular lot, or in its entirety.
Each Bidder / Insurer will be awarded a score out of 100% for each Lot.
All individual Lots will be evaluated separately, and the Company categorically reserves the right to place individual Lots with separate Economic Operators irrespective of any package conditions put forward by any Economic Operators.
In the event of one or more bids under lot 3, alongside bids under each of Lots 1 and 2, then the best available combination of bids (highest scoring) under Lots 1 and 3 will be considered against the highest scoring bid under lot 3, to identify the Most Economically Advantageous Tender.
Economic Operators are requested to indicate in the yellow boxes provided within each Evaluation Sheet - using the drop-down menus, where applicable, whether their Tender includes or does not include the item(s) requested.
There is a menu option "Please State Variation" against each requirement; this option should be selected where the Economic Operator cannot comply with any of the requirements of any given Lot, but, can offer similar cover, or, where the Economic Operator is providing the cover, but under another Lot. The Economic Operator must clearly indicate the nature of the variant cover being offered and, where appropriate, the Lot where the core cover is provided within the column marked "Additional Comments, Subjectivities, Variations and/or Exceptions".
By completing and returning the Evaluation spreadsheets the Economic Operator is accepting that the final points awarded are at the sole discretion of the Company.
Please note that the Economic Operator must evidence any Policy Cover, Claims Handling Requirements, Service Delivery and / or Social Value being provided via their Tender response, method statement, quotation, endorsement and/or policy wording. Where this is not provided Marsh and/or the Company reserve the right to reduce points accordingly.
Please note that the Evaluation Sheets/Tabs should be read in conjunction with this Invitation to Tender document, attaching appendices and the accompanying risk information.
All the Evaluation sheets/tabs relating to the Lot(s) the Economic Operator is Tendering for should be completed and returned with the Economic Operator’s Tender response / submission. Failure to do so will result in the Economic Operator’s Tender response / submission not being considered for evaluation.
The Company retains the right not to award one or more of the lots tendered.
The Company may require the successful Bidders / Insurers to be available for a detailed clarification meeting to discuss their Tender response.
The Company reserves the right not to award the Contract to the lowest bidder / Insurer, reserving also the right to accept the same in whole or in part.
The Company reserves the right to ‘disqualify’ any bidder / Insurer that the Company judges upon investigation to be incapable of fulfilling the contract requirements of a particular Lot.
The Company reserves the right to ‘disqualify’ any bid that is ‘qualified’ or tries to change the terms on which the Tender response is submitted.
The Company reserves the right not to award the Contract to any bidder / Insurer if an unacceptable change in circumstances occurs during the procurement process.
The Company will award the Contract in accordance with the Public Contracts Regulations 2015
two.2.5) Award criteria
Quality criterion - Name: Social Value / Weighting: 5%
Quality criterion - Name: Quality / Weighting: 45%
Price - Weighting: 50%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2025
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend of 2 years (i.e. 3 + 2 years)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 66516400 - General liability insurance services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
London
two.2.4) Description of the procurement
Please refer to ITT pack for instructions and further requirements on Lot 2. Tenders must be submitted solely based on the tendering instructions and specification included in this tender pack. Unless specifically stated otherwise in any tender document, qualified Tenders will not be accepted.
The award criteria are set out within the Evaluation Sheet for each Lot. They comprise both Financial (price) and Non-Financial (policy cover, claims service and Social Value) criteria.
Please ensure you respond to each element of the evaluation criteria for each Lot you submit. To ensure you receive marks for the items requested you must complete and submit the Evaluation Sheet for the Lot/s for which you are Tendering. Failure to do so will result in no evaluation of your Tender under a particular lot, or in its entirety.
Each Bidder / Insurer will be awarded a score out of 100% for each Lot.
All individual Lots will be evaluated separately, and the Company categorically reserves the right to place individual Lots with separate Economic Operators irrespective of any package conditions put forward by any Economic Operators.
In the event of one or more bids under lot 3, alongside bids under each of Lots 1 and 2, then the best available combination of bids (highest scoring) under Lots 1 and 3 will be considered against the highest scoring bid under lot 3, to identify the Most Economically Advantageous Tender.
Economic Operators are requested to indicate in the yellow boxes provided within each Evaluation Sheet - using the drop-down menus, where applicable, whether their Tender includes or does not include the item(s) requested.
There is a menu option "Please State Variation" against each requirement; this option should be selected where the Economic Operator cannot comply with any of the requirements of any given Lot, but, can offer similar cover, or, where the Economic Operator is providing the cover, but under another Lot. The Economic Operator must clearly indicate the nature of the variant cover being offered and, where appropriate, the Lot where the core cover is provided within the column marked "Additional Comments, Subjectivities, Variations and/or Exceptions".
By completing and returning the Evaluation spreadsheets the Economic Operator is accepting that the final points awarded are at the sole discretion of the Company.
Please note that the Economic Operator must evidence any Policy Cover, Claims Handling Requirements, Service Delivery and / or Social Value being provided via their Tender response, method statement, quotation, endorsement and/or policy wording. Where this is not provided Marsh and/or the Company reserve the right to reduce points accordingly.
Please note that the Evaluation Sheets/Tabs should be read in conjunction with this Invitation to Tender document, attaching appendices and the accompanying risk information.
All the Evaluation sheets/tabs relating to the Lot(s) the Economic Operator is Tendering for should be completed and returned with the Economic Operator’s Tender response / submission. Failure to do so will result in the Economic Operator’s Tender response / submission not being considered for evaluation.
The Company retains the right not to award one or more of the lots tendered.
The Company may require the successful Bidders / Insurers to be available for a detailed clarification meeting to discuss their Tender response.
The Company reserves the right not to award the Contract to the lowest bidder / Insurer, reserving also the right to accept the same in whole or in part.
The Company reserves the right to ‘disqualify’ any bidder / Insurer that the Company judges upon investigation to be incapable of fulfilling the contract requirements of a particular Lot.
The Company reserves the right to ‘disqualify’ any bid that is ‘qualified’ or tries to change the terms on which the Tender response is submitted.
The Company reserves the right not to award the Contract to any bidder / Insurer if an unacceptable change in circumstances occurs during the procurement process.
The Company will award the Contract in accordance with the Public Contracts Regulations 2015
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Social Value / Weighting: 5%
Price - Weighting: 50%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2025
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
The contract has an option to extend of 2 years (i.e. 3 + 2 years)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 Combination of Lot 1 and Lot 2)
Lot No
3 (Combination of Lot 1 and Lot 2)
two.2.2) Additional CPV code(s)
- 66516400 - General liability insurance services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
London
two.2.4) Description of the procurement
Please refer to ITT pack for instructions and further requirements on Lot 3. Tenders must be submitted solely based on the tendering instructions and specification included in this tender pack. Unless specifically stated otherwise in any tender document, qualified Tenders will not be accepted.
The award criteria are set out within the Evaluation Sheet for each Lot. They comprise both Financial (price) and Non-Financial (policy cover, claims service and Social Value) criteria.
Please ensure you respond to each element of the evaluation criteria for each Lot you submit. To ensure you receive marks for the items requested you must complete and submit the Evaluation Sheet for the Lot/s for which you are Tendering. Failure to do so will result in no evaluation of your Tender under a particular lot, or in its entirety.
Each Bidder / Insurer will be awarded a score out of 100% for each Lot.
All individual Lots will be evaluated separately, and the Company categorically reserves the right to place individual Lots with separate Economic Operators irrespective of any package conditions put forward by any Economic Operators.
In the event of one or more bids under lot 3, alongside bids under each of Lots 1 and 2, then the best available combination of bids (highest scoring) under Lots 1 and 3 will be considered against the highest scoring bid under lot 3, to identify the Most Economically Advantageous Tender.
Economic Operators are requested to indicate in the yellow boxes provided within each Evaluation Sheet - using the drop-down menus, where applicable, whether their Tender includes or does not include the item(s) requested.
There is a menu option "Please State Variation" against each requirement; this option should be selected where the Economic Operator cannot comply with any of the requirements of any given Lot, but, can offer similar cover, or, where the Economic Operator is providing the cover, but under another Lot. The Economic Operator must clearly indicate the nature of the variant cover being offered and, where appropriate, the Lot where the core cover is provided within the column marked "Additional Comments, Subjectivities, Variations and/or Exceptions".
By completing and returning the Evaluation spreadsheets the Economic Operator is accepting that the final points awarded are at the sole discretion of the Company.
Please note that the Economic Operator must evidence any Policy Cover, Claims Handling Requirements, Service Delivery and / or Social Value being provided via their Tender response, method statement, quotation, endorsement and/or policy wording. Where this is not provided Marsh and/or the Company reserve the right to reduce points accordingly.
Please note that the Evaluation Sheets/Tabs should be read in conjunction with this Invitation to Tender document, attaching appendices and the accompanying risk information.
All the Evaluation sheets/tabs relating to the Lot(s) the Economic Operator is Tendering for should be completed and returned with the Economic Operator’s Tender response / submission. Failure to do so will result in the Economic Operator’s Tender response / submission not being considered for evaluation.
The Company retains the right not to award one or more of the lots tendered.
The Company may require the successful Bidders / Insurers to be available for a detailed clarification meeting to discuss their Tender response.
The Company reserves the right not to award the Contract to the lowest bidder / Insurer, reserving also the right to accept the same in whole or in part.
The Company reserves the right to ‘disqualify’ any bidder / Insurer that the Company judges upon investigation to be incapable of fulfilling the contract requirements of a particular Lot.
The Company reserves the right to ‘disqualify’ any bid that is ‘qualified’ or tries to change the terms on which the Tender response is submitted.
The Company reserves the right not to award the Contract to any bidder / Insurer if an unacceptable change in circumstances occurs during the procurement process.
The Company will award the Contract in accordance with the Public Contracts Regulations 2015
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Social Value / Weighting: 5%
Quality criterion - Name: Quality / Weighting: 45%
Price - Weighting: 50%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2025
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
The contract has an option to extend of 2 years (i.e. 3 + 2 years)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please note this exercise is being conducted under the Open procedure.
Tender response quotations must be submitted on a ‘net of normal commission’ basis and all amounts shown in Pounds Sterling. Marsh brokerage of 3.5% will apply to all classes (unless a direct dealing Insurer, where the brokerage doesn’t apply).
Explains the administrative arrangements for the receipt of Tenders.
Please note in particular:-
▪A full copy of the policy documentation must be provided with contract certain quotations. Upon acceptance of quotations the original policy documentation must be issued within 14 days of cover commencing.
▪Certificates and To Whom It May Concern letters to be supplied immediately on appointment.
1. Insurer Rating / Financial Checks
All Insurers must meet the Marsh minimum financial guidelines, being an interactive Standard and Poor’s rating of BBB or higher and the local currency equivalent of US$100 million in unencumbered policyholders’ surplus and / or approved by the Marsh Market Information Group. In the absence of an interactive Standard and Poors rating, companies with an interactive A.M. Best rating of A- or higher and the local currency equivalent of US$100 million in unencumbered policyholders’ surplus and / or approved by the Marsh Market Information Group. Otherwise their submission will be automatically rejected. Please note if the rating of the Insurer drops below the acceptable minimum standard during the life of the contract, the Contracting Authority can make alternative arrangements at their own discretion. The Contracting Authority may obtain financial information through credit checks concerning the Bidders / Insurers. The Contracting Authority reserves the right to request further financial information from the Tenderer after the submission deadline.
Minimum level(s) of standards possibly required
The award criteria are set out within the Evaluation Sheet for each Lot. They comprise both Financial (price) and Non-Financial (policy cover, claims service and Social Value) criteria.
▪Please ensure you respond to each element of the evaluation criteria for each Lot you submit. To ensure you receive marks for the items requested you must complete and submit the Evaluation Sheet for the Lot for which you are Tendering. Failure to do so will result in no evaluation of your Tender.
▪Each Bidder / Insurer will be awarded a score out of 100% for each Lot.
▪All individual Lots will be evaluated separately, and the Contracting Authority categorically reserves the right to place individual Lots with separate Economic Operators irrespective of any package conditions put forward by any Economic Operators.
▪In the event of one or more bids under lot 3, alongside bids under each of Lots 1 and 2, then the best available combination of bids (highest scoring) under Lots 1 and 3 will be considered against the highest scoring bid under lot 3, to identify the Most Economically Advantageous Tender.
▪The Contracting Authority retains the right not to award one or more of the lots tendered.
▪The Contracting Authority may require the successful Bidders / Insurers to be available for a detailed clarification meeting to discuss their Tender response.
▪The Contracting Authority reserves the right not to award the Contract to the lowest bidder / Insurer, reserving also the right to accept the same in whole or in part.
▪The Contracting Authority reserves the right to ‘disqualify’ any bidder / Insurer that the Contracting Authority judges upon investigation to be incapable of fulfilling the contract requirements of a particular Lot.
▪The Contracting Authority reserves the right to ‘disqualify’ any bid that is ‘qualified’ or tries to change the terms on which the Tender response is submitted.
▪The Contracting Authority reserves the right not to award the Contract to any bidder / Insurer if an unacceptable change in circumstances occurs during the procurement process.
17
▪The Contracting Authority will award the Contract in accordance with the Public Contracts Regulations 2015
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to specification document for detailed instructions.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-030373
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 May 2025
four.2.7) Conditions for opening of tenders
Date
21 March 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
lots info
six.4) Procedures for review
six.4.1) Review body
Greener Ealing Limited
14-16 Uxbridge Road
London
W5 2HL
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Royal Court of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice