Section one: Contracting authority
one.1) Name and addresses
East Anglia Reserve Forces & Cadets Association
250 Springfield Road
CHELMSFORD
CM26BU
Contact
Matthew Ponder
Telephone
+44 1245244814
Country
United Kingdom
NUTS code
UKH36 - Heart of Essex
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Providing best value services for circa 142 sites covering East Anglia Region by PPM of grounds and associated areas. Restricted access to sites which will require prior communication. Visits across a 1 year term between 6-8 visits per site with main visit structure Apr - Oct
two.1.5) Estimated total value
Value excluding VAT: £125,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
PPM visits covering all aspects of Grounds Maintenance (available in specification pack) with potential additional works as needed and authorised
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £125,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2023
This contract is subject to renewal
Yes
Description of renewals
Renewal based on KPI delivery, best value and best practice costs
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.14) Additional information
Information in regards to specifications and also full site locations are available on request from
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Geographic availability, availability and suitability of contractor, value for money, suitably trained and competent personnel, correct use of equipment and tools as per manufacturers guideline, potential best practice observations
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 February 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
All information requests or additional requests can be sent to the Facilities Manager
six.4) Procedures for review
six.4.1) Review body
EA RFCA Facilities Manager
Chelmsford
Country
United Kingdom