Scope
Reference
VA/CON/F25/52
Description
We have renewed our Office 365 Subscription Agreement with Microsoft for essential back-office software that is critical to our operations. This includes:
* Office software suite (word processing, spreadsheets, presentation software, project planning, process mapping etc.)
* Telephony, conferencing and webcasting
* Cloud based document management and intranet hosting
* User and device security and compliance functionality
Contract 1. Microsoft Office 365 licenses
Supplier
Contract value
- £347,877.60 excluding VAT
- £417,453.12 including VAT
Above the relevant threshold
Date signed
23 December 2025
Contract dates
- 1 January 2026 to 31 December 2028
- 3 years
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Option to flex number of users (and corresponding prices) up and down at the anniversary of the contract start date.
CPV classifications
- 72200000 - Software programming and consultancy services
Contract locations
- UKI - London
Justification for not setting key performance indicators
Contract value below the threshold
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Single supplier - technical reasons
- Additional or repeat goods, services or works - extension or partial replacement
As set out in the related Transparency Notice
Supplier
MICROSOFT LIMITED
- Companies House: 01624297
- Public Procurement Organisation Number: PGYN-4242-JRRY
Microsoft Campus
Reading
RG6 1WG
United Kingdom
Email: ukcdp@microsoft.com
Website: https://www.microsoft.com/en-gb/about/?msockid=3a4757f9f8b263bd2daa467cfcb26582
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Victoria and Albert Museum
- Public Procurement Organisation Number: PQLN-4536-WVGN
Cromwell Road
London
SW7 2RL
United Kingdom
Email: procurement@vam.ac.uk
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - central government