Section one: Contracting authority
one.1) Name and addresses
THE BUCKINGHAMSHIRE GRAMMAR SCHOOLS
Walton Road
AYLESBURY
HP217RP
Contact
Sue Walton
Country
United Kingdom
NUTS code
UKJ13 - Buckinghamshire CC
Companies House
08615758
Internet address(es)
Main address
https://www.thebucksgrammarschools.org/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.thebucksgrammarschools.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.thebucksgrammarschools.org/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of the Secondary Transfer Test and Test Administration Services
two.1.2) Main CPV code
- 80100000 - Primary education services
two.1.3) Type of contract
Services
two.1.4) Short description
The Buckinghamshire Grammar Schools (TBGS) is a company set up by the 13 grammar schools in Buckinghamshire in order to commission, manage and administer the Buckinghamshire Secondary Transfer Test which is used to determine the suitability of children for a place at a Buckinghamshire grammar school. The Test is taken by approximately 10,000 children each year at the start of the Autumn term when they are in Year 6. Pupils take the test at their own primary school in or just outside the County of Buckinghamshire or at one of the Buckinghamshire grammar schools.
TBGS is seeking suppliers to provide the following services:
1. Secondary Transfer Test Provision: including test development, printing and delivery and collection of test materials to test centres, marking tests and producing results data.
2. Test Administration Services: including registration of children for testing, allocating children to test centres, issuing results, selection reviews and communications with parents, schools and test centres.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 and Lot 2
two.2) Description
two.2.1) Title
Secondary Transfer Test Provision
Lot No
1
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement
The provider will be required to devise an appropriate secondary transfer test or tests that will be administered to pupils at the beginning of their final year at primary school. The tests must be unique for TBGS, reliable and fair and ensure that consistency in standards from one year to the next is guaranteed. The tests must generate a threshold age-standardised score of 121. A new test will be required each year of the contract. The successful provider will required to produce, deliver and collect test materials to/from test centres and will need to ensure that tests are marked accurately and that the test materials, test results and pupil details are stored securely. Providers will be required to work with the Lot 2 provider to ensure an efficient and effective testing process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
TBGS reserves the right to extend the contract term for a further period or periods of up to 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
TBGS reserves the right to extend the contract term for a further period or periods of up to 24 months.
two.2) Description
two.2.1) Title
Test Administration Services
Lot No
2
two.2.2) Additional CPV code(s)
- 75121000 - Administrative educational services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement
The provider will be required to provide test registration, test administration services and results and reviews services. They will be required to devise a registration system to collect information about pupils intending to take the Secondary Transfer Tests; produce all direct communications and support parents and testing centres. Requirements include allocating pupils to testing centres, ensuring testing centres have capacity for the number of pupils taking the Test and, if necessary, making the arrangements for alternative testing venues. Providers will be required to work with the Lot 1 provider to ensure an efficient and effective testing process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
TBGS reserves the right to extend the contract term for a further period or periods of up to 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 February 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
To receive an ITT pack, potential bidders should email chairman.tbgs@gmail.com. Clarification requests and tenders should also be sent to chairman.tbgs@gmail.com.
six.4) Procedures for review
six.4.1) Review body
The Buckinghamshire Grammar Schools
Aylesbury
Country
United Kingdom