Section one: Contracting authority/entity
one.1) Name and addresses
Cabinet Office
70 Whitehall
LONDON
SW1A2AS
commercial@cabinetoffice.gov.uk
Country
United Kingdom
Region code
UKI32 - Westminster
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Emergency planning college- future services
two.1.2) Main CPV code
- 70330000 - Property management services of real estate on a fee or contract basis
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Easingwold, North Yorkshire
two.2.4) Description of the procurement at the time of conclusion of the contract:
The successful bidder will be responsible for delivering the Emergency planning college's training mission. This includes training, facilities, accommodation, venue, estate, logistics and asset management and provision.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
180
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2010/S 089-132923
Section five. Award of contract/concession
Contract No
2887470\5
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
15 April 2010
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Serco Limited
Serco House, 16 Bartley Wood Business Park, Bartley Way
Hook, Hampshire
RG27 9UY
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
00242246
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £73,820,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court, Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 70330000 - Property management services of real estate on a fee or contract basis
seven.1.2) Additional CPV code(s)
- 80500000 - Training services
seven.1.3) Place of performance
NUTS code
- UKE2 - North Yorkshire
seven.1.4) Description of the procurement:
The provision of property management, facilities management, repairs & maintenance, accommodation, venue, estate, logistics, assets and asset management services for the United Kingdom Resilience Academy (Formerly called the Emergency Planning College). Wider site usage for Government customers on a commercial basis for conferences and learning.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
216
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£18,600,000
seven.1.7) Name and address of the contractor/concessionaire
Serco Limited
Hook
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
00242246
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Extending the Term of the Agreement: The parties have agreed to extend the term of the Agreement for an additional three years from the current expiry date of 14 April 2025, such that the new expiry date will be 14 April 2028.
Intellectual Property Rights in Training Materials: The Deed of Variation updates the definition of "Project Materials" so that it now covers all materials, written, digital or otherwise, which are produced or created in connection with the Training Services.
Constraints on service provision: The Deed of Variation updates the definition of "Constraints" to clarify that the Contractor must provide the services from within the geographical area of the United Kingdom, other than where they are requested by the Authority or any third-party client to provide training in any other location outside of the United Kingdom.
Exit and transition arrangements: The Deed of Variation includes a new obligation on the parties to discuss and agree an exit plan, which details the orderly and effective migration of the service provision from the Contractor to another service provider.
Intellectual property upon termination: The Deed of Variation inserts a new obligation on the Contractor to return, prior to termination, all Project Materials, any intellectual property which the Contractor has developed for the Authority, and any other intellectual property belonging to the Authority which is in the Contractor's possession.
Return of data upon termination: The Deed of Variation inserts a new obligation on the Contractor to return, prior to termination, all information, records and data in the Contractor's possession which relate to the Services or the Agreement, with the exception of any information which the parties agree during the exit planning phase is not to be returned to the Authority upon termination.
Provision of TUPE data for retendering: The Deed of Variation extends the time period during which the Contractor must provide the relevant TUPE data for the purposes of retendering the services.
Final Survey, Maintenance Obligations and Asset Renewal: The Contractor's obligations are aligned to the final survey for the period of the extension.
Data Protection: The Deed of Variation deletes the existing data protection provisions and associated definitions, and inserts the standard data protection provisions contained within the UK Government's Model Services Contract.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Regulation 72(1)(b): Additional services
Additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor -
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, and
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.
Regulation 72(1)(e): No substantial modification
The proposed modification does not alter the overall nature of the contract. The changes are necessary to address specific issues that have arisen during the contract performance, ensuring that the contract continues to meet its intended objectives effectively. The modification does not introduce elements that are substantially different from the original contract scope within the meaning of paragraph (8), thus maintaining the fundamental character of the initial agreement.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £73,820,000
Total contract value after the modifications
Value excluding VAT: £92,420,000