Section one: Contracting authority
one.1) Name and addresses
Look Ahead Care and Support
Kings Buildings, 16 Smith Square
London
SW1P 3HQ
Contact
Procurement Team
Telephone
+44 1689885080
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from another address:
Faithorn Farrell TImms LLP
Central Court, 1b Knoll Rise, Orpington
Kent
BR6 0JA
Contact
Procurement Team
Telephone
+44 1689885080
Country
United Kingdom
NUTS code
UKJ - SOUTH EAST (ENGLAND)
Internet address(es)
Main address
Buyer's address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T1-5641 Look Ahead Care and Support Planned Works Contract
two.1.2) Main CPV code
- 45453100 - Refurbishment work
two.1.3) Type of contract
Works
two.1.4) Short description
The delivery of planned and cyclical works for stock owned and managed by Look Ahead Care and Support
two.1.5) Estimated total value
Value excluding VAT: £11,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton Keynes
Lot No
1
two.2.2) Additional CPV code(s)
- 45211310 - Bathrooms construction work
- 39144000 - Bathroom furniture
- 45421100 - Installation of doors and windows and related components
- 45421110 - Installation of door and window frames
- 44221000 - Windows, doors and related items
- 44221200 - Doors
- 44112400 - Roof
- 45442110 - Painting work of buildings
- 45453000 - Overhaul and refurbishment work
- 45453100 - Refurbishment work
- 31600000 - Electrical equipment and apparatus
- 44410000 - Articles for the bathroom and kitchen
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
- UKI7 - Outer London – West and North West
- UKH23 - Hertfordshire
- UKJ12 - Milton Keynes
- UKJ13 - Buckinghamshire CC
Main site or place of performance
Properties owned and managed by Look Ahead in Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton Keynes
two.2.4) Description of the procurement
The works required by the contracts, include but are not restricted to:
- Kitchen Replacement Works
- Bathroom, Shower Room and WC Replacement Works
- Electrical Works including Storage Heater Installations
- Roofing Replacement Works
- Window and Door Replacement Works
- Internal and External Cyclical Decorations, including Flooring Replacement Works
- High value void works, including planned replacements*
- Disrepair works*
- Change of tenure works*
*These works are not guaranteed in any way as their volume and frequency is unknown. Tenderers are also to note that a reactive response will be required to the undertaking of these works.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £5,540,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The Contract will be subject to annual reviews and run for a period of five years with the option for renewal, as decided by Look Ahead, for an extension of up to a further one year plus one year. The maximum duration of the contract is therefore seven years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
It is envisaged that the client will Invite Candidates to Tender, who will have achieved the highest score, out of the maximum points available Part 3 - Q6.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated contract values are EXCLUSIVE of VAT.
The client reserves the right to limit the number of lots awarded to any given Tenderer. A Tenderer, will not be awarded more than one Lot. Look Ahead will award the Lots on the following basis.
Lot 1 will be awarded to the second placed Tenderer
Lot 2 will be awarded to the top placed Tenderer
two.2) Description
two.2.1) Title
Central London, East London, South London, South East London and Kent.
Lot No
2
two.2.2) Additional CPV code(s)
- 44410000 - Articles for the bathroom and kitchen
- 45211310 - Bathrooms construction work
- 39144000 - Bathroom furniture
- 45421100 - Installation of doors and windows and related components
- 45421110 - Installation of door and window frames
- 44221000 - Windows, doors and related items
- 44221200 - Doors
- 44112400 - Roof
- 45442110 - Painting work of buildings
- 31600000 - Electrical equipment and apparatus
two.2.3) Place of performance
NUTS codes
- UKI5 - Outer London – East and North East
- UKI4 - Inner London – East
- UKJ4 - Kent
- UKH3 - Essex
- UKJ25 - West Surrey
- UKJ26 - East Surrey
Main site or place of performance
Properties owned and managed by Look Ahead in Central London to include East and South London, Kent, Surrey and Essex.
two.2.4) Description of the procurement
The works required by the contracts, include but are not restricted to:
- Kitchen Replacement Works
- Bathroom, Shower Room and WC Replacement Works
- Electrical Works including Storage Heater Installations
- Roofing Replacement Works
- Window and Door Replacement Works
- Internal and External Cyclical Decorations, including Flooring Replacement Works
- High value void works, including planned replacements*
- Disrepair works*
- Change of tenure works*
*These works are not guaranteed in any way as their volume and frequency is unknown. Tenderers are also to note that a reactive response will be required to the undertaking of these works.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £6,125,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The Contract will be subject to annual reviews and run for a period of five years with the option for renewal, as decided by Look Ahead, for an extension of up to a further one year plus one year. The maximum duration of the contract is therefore seven years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
It is envisaged that the client will Invite Candidates to Tender, who will have achieved the highest score, out of the maximum points available Part 3 - Q6.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated contract values are EXCLUSIVE of VAT.
The client reserves the right to limit the number of lots awarded to any given Tenderer. A Tenderer, will not be awarded more than one Lot. Look Ahead will award the Lots on the following basis.
Lot 1 will be awarded to the second placed Tenderer
Lot 2 will be awarded to the top placed Tenderer
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed in PAS Document 1
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 158-386779
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 March 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
2 April 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=221793.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:221793)
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom