Section one: Contracting authority
one.1) Name and addresses
North Western Universities Purchasing Consortium
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
Contact
Dominique Deveroux
dominique.deveroux@nwupc.ac.uk
Telephone
+44 2348013
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
04045190
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080
one.4) Type of the contracting authority
Other type
Sub-central contracting authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sustainable Fleet Solutions
Reference number
VEH 3137 NW
two.1.2) Main CPV code
- 34110000 - Passenger cars
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Sustainable Fleet Solutions VEH 3137 NW Framework is looking to provide services for APUC, CPC, HEPCW, LUPC, NEUPC, NWUPC and SUPC members to facilitate vehicle hire for manual and automatic, petrol and diesel fueled, electric powered over a broad option of vehicles up to a maximum hire length of two years (Lot 1). The use of Virtual Fleet Car Club Services on an ad hoc basis, the leasing of Onboard Car Club Technology along with required support to utilise Member fleet as Car Club vehicles and finally the leasing of dedicated Car Club Pool Vehicles (Lot 2). Leasing services with an emphasis on the transition to ultra-low emission vehicles (ULEV) (Lot 3) and ULEV Salary Sacrifice Schemes.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £25,000,000
two.2) Description
two.2.1) Title
Lot 1 Vehicle Hire
Lot No
1
two.2.2) Additional CPV code(s)
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 34136000 - Vans
- 34136100 - Light vans
- 34136200 - Panel vans
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Covers the hire of vehicles including both automatic and manual vehicles, both petrol and diesel vehicles along with ultra-low emission or low emission options. The vehicles will consist primarily of cars, including 4x4s off road vehicles, light commercial vehicles with a weight up to 3.5 tonnes (LCV) of varying size, self-drive minibuses.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The framework may be used for ERDF funded projects
two.2) Description
two.2.1) Title
Lot 2 - Car Club
Lot No
2
two.2.2) Additional CPV code(s)
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 34136000 - Vans
- 34136100 - Light vans
- 34136200 - Panel vans
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Car Club Services including the use of the Supplier’s established virtual fleet to allow both pre-booking and ad-hoc short-term rental of vehicles once a Car Club membership has been created; the provision of onboard car club technology in Member owned fleet vehicles to facilitate Car Club style provision; and the provision of dedicated Car Club pool vehicles for Member use
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The framework may be used for ERDF funded projects
two.2) Description
two.2.1) Title
Lot 3 - Leasing
Lot No
3
two.2.2) Additional CPV code(s)
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 34136000 - Vans
- 34136100 - Light vans
- 34136200 - Panel vans
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Covers the leasing of vehicles. Participating Consortia Members will have a requirement for both automatic and manual transmission, and both petrol and diesel vehicles alongside the option for ultra-low emission or low emission vehicles. Vehicles will consist primarily of cars, including 4x4s off road vehicles, light commercial vehicles with a weight up to 3.5 tonnes (LCV) of varying size and self-drive minibuses.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The framework may be used for ERDF funded projects
two.2) Description
two.2.1) Title
Lot 4 - Salary Sacrifice for Ultra-Low Emission Vehicles
Lot No
4
two.2.2) Additional CPV code(s)
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 34136000 - Vans
- 34136100 - Light vans
- 34136200 - Panel vans
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of an Ultra Low Emission Vehicle Salary Sacrifice Scheme enabling the employees of participating organisations to obtain a new fully maintained and insured ultra low emission vehicle in exchange for a monthly deduction from their gross salary.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The framework may be used for ERDF funded projects
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-017331
Section five. Award of contract
Contract No
1
Title
Lot 1 Vehicle Hire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 December 2023
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arnold Clark Car & Van Rental
Stirling
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Limesquare Vehicle Rental
Surrey
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Car Hire (Day of Swansea) Ltd t/a Days Rental
Swansea
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Wessex Fleet Solutions
Salisbury
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Enterprise Rent-a-Car UK Ltd
Egham
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £25,000,000
Section five. Award of contract
Contract No
3
Title
Lot 3 - Leasing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 September 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arnold Clark Car & Van Rental
Stirling
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Car Hire (Day of Swansea) Ltd t/a Days Renta
Swansea
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Limesquare Vehicle Rental
Surrey
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Wessex Fleet Solutions
Salisbury
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £25,000,000
Section five. Award of contract
Contract No
4
Title
Lot 4 - Salary Sacrifice for Ultra-Low Emission Vehicles
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 November 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
GMP Drivercare LTD
Stafford
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Knowles Associates TFM Ltd
Colchester
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £25,000,000
Section six. Complementary information
six.3) Additional information
Please note that the award process for Lot 2 Car Club has not been concluded and, as such,
will be covered in a separate contract notice in line with the conclusion of the contract.
Please note that the contract conclusion is potentially still to be finalised with additional
supplier(s) on Lot 1. Should the contract(s) be concluded, a further contract award notice will
be published.
This notice relates to the following previous publications:
Lots1 & 3- FTS Reference: 2022-030423
Lot 4- FTS Reference: 2022-036101
The members of the Participating Consortia who intend to utilise this framework agreement are as follows:
NWUPC https://www.nwupc.ac.uk/our-members
APUC http://www.apuc-scot.ac.uk/#!/members
HEPCW http://www.hepcw.ac.uk/about-us-2/
LUPC https://www.lupc.ac.uk/member-list
NEUPC http://www.neupc.ac.uk/our-members
SUPC https://www.supc.ac.uk/about-us/our-members/our-members
CPC https://www.thecpc.ac.uk/members/
At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
Fire and Rescue Services in the United Kingdom
https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services
NHS Bodies England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Hospices in the UK
https://www.hospiceuk.org/about-hospice-care/find-a-hospice
Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom
https://www.gov.uk/government/organisations/charity-commission
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
Scottish Police
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
six.4) Procedures for review
six.4.1) Review body
NWUPC Ltd
Salford
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
NWUPC Ltd
Salford
Country
United Kingdom