Section one: Contracting entity
one.1) Name and addresses
Abellio East Midlands Limited
2nd Floor, St. Andrews House, 18-20 St Andrews Street
London
EC4A 3AG
Contact
Simon Aldridge
Telephone
+44 1332604304
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from another address:
FPA Consulting Limited
Derby
Contact
Simon Aldridge
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of an ANPR Car Park System
two.1.2) Main CPV code
- 34926000 - Car park control equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
This Notice has been produced to establish interest for an invitation to tender (ITT) for the provision of an ANPR Parking System at various location throughout the East Midlands Railways (EMR) network.
EMR are looking to introduce ANPR parking systems at 13 stations. The overriding priority for any system introduced is to enhance the customers experience whilst using EMR stations. The ANPR system must be intuitive and easy for customers to use, accurate, reliable and support features modern customers desire, such as pay by phone, online payment app with pre/post payment options.
The Car Park works are required to be operational no later than 31st March 2023.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34970000 - Traffic-monitoring equipment
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
East Midlands Railway (EMR) are looking to introduce ANPR parking systems at the stations listed below. The overriding priority for any system introduced is to enhance the EMR customer experience whilst they are using EMR stations. The ANPR system must be intuitive and easy for customers to use, accurate, reliable and support features modern customers desire, such as pay by phone, online payment app with pre/post payment options.
Locations listed below with number of site terminals at each station location in brackets.
Wellingborough
Kettering
Market Harborough
Nottingham
Derby (North, South and Pride Park)
Leicester
Loughborough
East Midlands Parkway
Chesterfield
Alfreton
Ilkeston
Kidsgrove
Lincoln
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Due to the changing nature of the rail industry and limited government finances, we would encourage bidders to supply bids for both CAPEX and OPEX options if available. Options will be requested for a 3 year support and maintenance contract plus a possible 2 year extension, subject to DfT approval.
two.2.14) Additional information
Interested parties should contact the named person by email at Section I.1 to register interest and request the Prequalification Questionnaire which shall be required to be completed by the time limit for receipt of expressions of interest at Section IV.2.2
Scoring Matrix
The PQQ scoring will be as follows:-
SCORE GIVEN - QUALITATIVE GUIDANCE - SHORT GUIDANCE
0 - Question not answered or answer is irrelevant. - Not answered/irrelevant.
1 - Weak : Insufficient information to enable evaluation or contains major shortcomings or errors to make it non-complaint. - Worst in class/errors in submission.
2 - Below Satisfactory : partially complaint answer but with obvious deficiencies. Brief or incomplete answers with little or no supporting detail or wholly generic answer. - Below industry standard.
3 - Satisfactory : Answer meets the minimum requirements but lack convincing supporting detail to give confidence that they will meet requirements. Some attempt to provide relevant answers not generic. - In line with industry standard.
4 - Good : Thorough response with relevant supporting detail and evidence to give confidence that the requirements will be met. Tailored answers. - Above industry standard.
5 - Excellent : Comprehensive and well-structured response with excellent supporting evidence. Wholly bespoke for the protect and demonstrates exceptional understanding of the requirements. - Market leading.
SCORING PROCESS
Where Yes is the required answer:
YES = PASS
NO = FAIL
EMR will assess additional information provided by the interested parties who select NO, but have additional information to justify their selection.
Where NO is the required answer
NO = PASS
YES = FAIL
EMR will assess additional information provided by the interested parties who select YES, but have additional information to justify their selection.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
To register your interest in this Notice you should submit an expression of interest to the contact details shown within this Notice and request a copy of the Prequalification Questionnaire to be submitted by the date shown at IV.2.2
The Utilities Contracts Regulations 2016 ("Regulations") do not in accordance with their terms apply to this procurement. Neither the issue of this Invitation to Negotiate (as amended by East Midlands Railway and notified to Bidders from time to time) (the ITN) nor the selection of any Bidder, nor any other document, contact or conduct in connection with this ITN constitutes any acceptance by East Midlands Railway that the Regulations apply to the Project covered by this ITN or an agreement by East Midlands Railway to abide by those Regulations.
The procurement process as described in this document (the ITN Process) and any subsequent contract awarded will be subject to English law and the exclusive jurisdiction of the English courts. By participating in the ITN Process a Bidder agrees to be bound by the above conditions and limitations. This Important Notice must be read in conjunction with all instructions to Bidders contained within this document.
Bidder means each legal entity issued with an ITN and invited to participate in this ITN Process.
six.4) Procedures for review
six.4.1) Review body
Abellio East Midlands Limited
Derby
Country
United Kingdom