Scope
Reference
C409027
Description
Great Western Hospitals NHS Foundation Trust intends to directly award a contract for project management services to support urgent works associated with the upgrade and replacement of LDR Theatre 2.
LDR Theatre 2 is currently non-compliant with the latest standards and has been subject to Care Quality Commission (CQC) scrutiny. Due to operational constraints, the existing theatre cannot be released to undertake refurbishment works. As a result, the project will involve converting an existing office/clinical space within the Labour, Delivery and Recovery (LDR) area into a new operating theatre. The current theatre will subsequently be repurposed as a recovery area only.
The works are urgent and operationally critical to ensure continued compliance and safe clinical delivery.
Scope of Services
The appointed Project Manager will provide comprehensive project management support across all RIBA stages. This will include, but is not limited to:
Oversight and coordination through all RIBA stages
Support with the Building Safety Act (BSA) application process
Ensuring the Trust's compliance with statutory duties, including the appointment of the Principal Contractor (PC) and Principal Designer (PD) in accordance with the CDM Regulations and the Building Safety Act
Coordination and management of the contractor throughout the delivery phase
Supporting integration of construction activities with ongoing clinical operations to minimise disruption
Funding
The project will be funded through Central Constitutional Standards funding.
Estimated Timescales
Design work is currently underway. The appointed Project Manager will be required to mobilise rapidly to support the programme.
The Trust's objective is to achieve installation funding approval in April 2026. An attempt was made to secure funding in the 2025 financial year; however, delays in the release of central funding resulted in slow progress at risk, rendering delivery within that financial year unachievable.
Contract 1. Project Management Support for LDR Theatre 2 Upgrade and New Theatre Creation
Supplier
Contract value
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
30 January 2026
Contract dates (estimated)
- 1 February 2026 to 30 June 2026
- 5 months
Main procurement category
Services
CPV classifications
- 72224000 - Project management consultancy services
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - further goods, services or works following a competitive procedure
The Trust considers that Serco is uniquely placed to deliver the required services due to its unrivalled experience and detailed knowledge of the Great Western Hospital site.
Serco has extensive understanding of the technical and commercial complexities associated with the site, including its operation as a PFI estate. The supplier has direct access to the necessary Authorised Persons and technical specialists required to support both operational requirements and contractor activities.
This level of site-specific knowledge will enable rapid mobilisation, reduce risk, minimise disruption to clinical services, and avoid delays associated with complex commercial and operational interfaces. A direct award is therefore considered necessary and proportionate to ensure timely and effective delivery of this critical project.
Supplier
Serco Limited
- Companies House: 00242246
SERCO HOUSE 16 BARTLEY WOOD BUSINESS PARK, BARTLEY WAY
Bartley Way Hook
RG27 9UY
United Kingdom
Email: elizabeth.morris@serco.com
Region: UKJ37 - North Hampshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Project Management Support for LDR Theatre 2 Upgrade and New Theatre Creation
Contracting authority
Great Western Hospitals NHS Foundation Trust
- Public Procurement Organisation Number: PRZJ-5573-LWLP
Marlborough Road
Swindon
SN3 6BB
United Kingdom
Email: henry.prudden@nhs.net
Website: https://www.gwh.nhs.uk/
Region: UKK14 - Swindon
Organisation type: Public authority - central government