Scope
Reference
DN786611
Description
South Gloucestershire Council (SGC) requires a contractor to support its in-house workforce in the provision of surfacing and quarried materials. SGC is procuring a single supplier Term Service Contract ensuring the supply only of quarried materials and the supply & lay of surfacing materials to support delivery of South Gloucestershire Council's capital programme and infrastructure projects in South Gloucestershire and the wider West of England Combined Mayoral Authority (WEMCA) area. The contract will include the ability to raise Task Orders for additional services that fall within the scope of the main contract.
Total value (estimated)
- £84,000,000 excluding VAT
- £100,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2031
- Possible extension to 30 June 2033
- 7 years
Description of possible extension:
The Service Manager may propose to the Contractor that the Service Period is extended by an additional two (2) years.
Options
The right to additional purchases while the contract is valid.
As per description and is at Service Manager's discretion to invoke Option C or Option E.
Main procurement category
Works
CPV classifications
- 45233000 - Construction, foundation and surface works for highways, roads
- 14210000 - Gravel, sand, crushed stone and aggregates
- 34929000 - Highway materials
- 44113000 - Road-construction materials
- 45220000 - Engineering works and construction works
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Participation
Legal and financial capacity conditions of participation
Set out in full in the ITT documents, but a brief summary is provided below:
Financial Conditions of Participation:
- Minimum average turnover for last 2 financial years of 3 times annual contract value.
- Evidence of economic and financial standing (where bidder is relying on a guarantor).
- Confirmation that bidder has/will commit to obtain prior to award, required insurance cover.
Legal Conditions of Participation:
- Confirmation that bidder has/will commit to obtain prior to award, NHSS Certification - Scheme 16.
- Confirmation that bidder has or will commit to obtain prior to award, the human and technical resources to perform the contract to comply with UK GDPR and ensure protection of rights of data subjects.
Technical ability conditions of participation
Set out in full in the ITT documents, but a brief summary is provided below:
Technical Conditions of Participation:
- Details of 3 previous successful contracts of a similar scope to this requirement.
- Certification(s) to relevant standard(s) or provisions in place in relation to CAS questions (e.g. regards Health & Safety, Environmental, Quality, Equality and Corporate Social Responsibility).
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 February 2026, 11:59pm
Tender submission deadline
2 March 2026, 12:00pm
Submission address and any special instructions
Please submit your main submission electronically via the ProContract or 'Supplying the South West' portal using either: www.supplyingthesouthwest.org.uk OR www.procontract.due-north.com/Login
Please submit your Social Value submission directly onto the Social Value Portal against project reference Sl0-0000-3DOsP here: https://app.socialvalueportal.com/s/supplierregistration?svpprojectid=Sl0-0000-3DOsP
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 April 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality/ability to meet specification | Contains the questions that the Council will score against to measure the technical quality/ability of the Contractor to deliver against the specification and any additional value. |
Quality | 55.00% |
| Cost | Price List used to complete multiple scenarios that result in a contract cost |
Price | 35.00% |
| Social Value/Climate | Covers Social Value and Climate Emergency. For Social Value: based on the National TOMs (Themes, Outcomes and Measures) developed by the Social Value Portal (SVP), bidders are required to propose... |
Quality | 10.00% |
Other information
Payment terms
Set out in contract documents
Description of risks to contract performance
The contract is heavily linked to global events affecting supply and demand.
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
South Gloucestershire Council
- Public Procurement Organisation Number: PCMC-1241-BLJQ
Badminton Road Offices
Bristol
BS37 5AF
United Kingdom
Contact name: Place Procurement
Email: Place.Procurement@southglos.gov.uk
Website: https://www.southglos.gov.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government