Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
Contact
Jessica Thomas
Telephone
+44 1443863382
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of a Cashless Catering System
Reference number
CCBC/PS1939/2020/JT
two.1.2) Main CPV code
- 72212110 - Point of sale (POS) software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Caerphilly County Borough Council awarded a contract to a single supplier to provide a Cashless Catering Solution including support and maintenance within all Comprehensive schools, Primary Schools and some Corporate buildings.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £906,856.05
two.2) Description
two.2.2) Additional CPV code(s)
- 48110000 - Point of sale (POS) software package
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Caerphilly County Borough
two.2.4) Description of the procurement
Caerphilly County Borough Council awarded a contract to a single supplier to provide a Cashless Catering system which will be deployed in Comprehensive schools, primary schools and corporate buildings.
The contract includes for the provision of hardware and software and ongoing maintenance and support for the contract duration.
The scope of the initial piece of work is to:
- Replace till systems and dated cashless systems in up to 9 Secondary Schools capable of accepting cashless, contactless payment, online payments, mobile phone payments, or cash payments.
- A rolling programme will need to be planned to meet the LA need to install a cashless solution in all primary, secondary schools, Meals Direct and Staff & Civic catering.
- Put in place a web-based portal that will allow parents to create accounts for their children and credit money into the account.
- Link on-line accounts to the system to ensure that money from meal transactions is coded to the correct accounts.
- Provide a process to allow for the acceptance of cash and cashless payments and allow the till system to be updated with Free School Meal allowances.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 30
Quality criterion - Name: Virtual Demonstration / Weighting: 30
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Council may wish to purchase additional hardware and services through this contract if and when a requirement arises.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Tenderers shall note that the COVID-19 outbreak has given rise to an urgent need for the Provision of a Cashless Catering System to be implemented into Caerphilly County Borough Council, which will ensure that provisions are in place to eliminate cash handling before schools reopen and to limit the spread of disease. The normal tender process to be undertaken for this procurement would not give Caerphilly County Borough Council sufficient time to comply with the standard open procedure timescales and therefore the Council considers this to be a state of urgency which it has duly substantiated. Accordingly, Caerphilly CBC is using the accelerated time limits permitted under the Public Contract Regulations 2015 (regulation 27(5) for the open procedure) in respect of this procurement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 101-245093
Section five. Award of contract
Contract No
CCBC/PS1939/2020/JT
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 February 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Uniware Systems Ltd
Unit 83-85, Riverside Estate, Sir Thomas Longley Road
Rochester
ME24BH
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £906,856.05
Total value of the contract/lot: £906,856.05
Section six. Complementary information
six.3) Additional information
(WA Ref:107900)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom