Section one: Contracting authority
one.1) Name and addresses
London Borough of Ealing Council
14-16 Uxbridge Road
London
W5 2HL
Contact
Shelley Wood
Telephone
+44 7342933523
Country
United Kingdom
Region code
UKI73 - Ealing
National registration number
226 6700 70
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ealinglbc-atamis.my.site.com/login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://ealinglbc-atamis.my.site.com/login
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
M&E Capital Works
Reference number
L153 / 232549/1HE
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
London Borough of Ealing is looking to procure a suitable provider to deliver communal mechanical and electrical capital works. The contract will be for an initial term of 5 years with optional extensions of a maximum further 5 years. The extensions may be any period up to the maximum 5 years. The stock is divided into two Lots regionally as outlined in the stock list included in the tender pack.
two.1.5) Estimated total value
Value excluding VAT: £185,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 45351000 - Mechanical engineering installation works
- 45453100 - Refurbishment work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 45350000 - Mechanical installations
- 45310000 - Electrical installation work
- 51700000 - Installation services of fire protection equipment
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
London Borough of Ealing
two.2.4) Description of the procurement
The services required by this contract include delivery of capital replacements to the following system types; Automatic gates and barriers, Car park equipment, CCTV, Cold water tanks – communal and domestic, Door entry, Doors – automatic, Electrical - capitalised remedial actions, Extract Systems, Fire - CO alarms – communal and dwellings, Fire - dry risers, Fire - emergency lighting, Fire - fire alarms, Fire - heat detectors – communal and dwellings, Fire - smoke alarms – communal and dwellings, Fire - smoke vents and AOV, Fire - sprinklers – communal and domestic, Fire - wet risers, Heating - air source heat pump, Heating - combined heat and power systems – communal and domestic, Heating - electric boilers – domestic, Heating - gas boilers – communal, district and domestic, Heating - ground source heat pump, Heating - heat recovery units, Heating - solid fuel boilers – domestic, Legionella – works, Lightning conductors, Mansafe systems, Plumbing, Pumps, Security systems – communal and domestic, Septic tanks, Shutters – electric and manual, Solar/PV, TV aerial systems – communal and domestic, Warden call, White goods – communal and domestic. The Contractor will assist Ealing in identifying, systems for replacement, and engaging on development of the solution.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £185,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is 60 months with an option for extension of term for additional 60 months in any form e.g. 12+12+36, 24+12+24.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
List and brief description of conditions: All operational, supervisory and management staff, including subcontractors, utilised on the Contract are to be certified under CSCS
The following list of qualifications is provided to give an indication of the training that operatives of the Contractor may require to enable completion of the Tasks under this Contract. This list is not intended to be exhaustive and it is the Contractor’s responsibility to ensure that its Workforce has the relevant training to complete their role:
a) Gas Safe Registration
b) Microgeneration Certification Scheme certification or equivalent competence (MCS)
c) National Inspection Council for Electrical Installation Contracting (NICEIC)
d) Electrical Contractors Association (ECA)
e) British Approvals for Fire Equipment, BAFE, Applicable Scheme Accreditation
f) Safe use of ladders and stepladders
g) Health and safety
h) FIRAS/ BMTrada/ QMARK
i) Asbestos Awareness
j) Confined Space
k) Fire Risk and Evacuations Procedures
l) International Powered Access Federation (IPAF) Qualification
m) Prefabricated Aluminium Scaffolding Manufacturer's Association (PASMA) Qualification
III.1.2) Economic and financial standing:
Selection criteria as stated in the procurement documents
III.1.3) :Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract:
III.2.2) Contract performance conditions:
As detailed in accompanying tender documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in accompanying tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-029287
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
28 February 2025
Local time
12:00pm
Changed to:
Date
7 March 2025
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 February 2025
Local time
12:00pm
Place
London Borough of Ealing Offices
Information about authorised persons and opening procedure
Authorised Commercial Hub Representative
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Ealing reserve the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at it's sole discretion. Ealing shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with Ealing shall be incurred entirely at that applicant's/tenderer's risk.
Ealing anticipates that the Transfer of Undertakings (Protection of Employment) Regulations 2006 do not apply to this Contract.
six.4) Procedures for review
six.4.1) Review body
London Borough of Ealing Council
14-16 Uxbridge Road
London
W5 2HL
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will observe a 10-day stand still period following the aware of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended)
six.4.4) Service from which information about the review procedure may be obtained
London Borough of Ealing
14-16 Uxbridge Road, London
Ealing
W5 2HL
Country
United Kingdom