Section one: Contracting authority
one.1) Name and addresses
Barton Stacey Primary School
Roberts Road
Barton Stacey
SO21 3RY
Contact
Lee Stangroom
l.stangroom@bartonstacey.hants.sch.uk
Telephone
+44 1962760340
Country
United Kingdom
NUTS code
UKJ36 - Central Hampshire
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hampshire Primary Cluster 4 Catering Tender
Reference number
RM&C/2025/HPC4/462
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
6 primary schools in Hampshire are putting their catering contracts out to tender with contract start dates of 1st September 2025. You will be bidding for all the schools in this cluster.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Barton Stacey Primary School
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
Main site or place of performance
Barton Stacey Primary School, Roberts Road, Barton Stacey, Hampshire, SO21 3RY
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
KS1 46
KS2 62
Total 108
Pricings/Sales
UIFSM - Entitled: 42 / Uptake: 38 / Value: 2.53 GBP
FSM - Entitled: 11 / Uptake: 9 / Value: 2.53 GBP
Pupil Paid Meals - Uptake: 33 / Value: 3.20 GBP (maybe higher if portion size bigger)
Staff Duty Meal - N/A
Staff Cash Meals - No of Staff: 16 / Uptake: 1 or 2 per day / Value: 3.20 GBP
Sales over 12 months – 1/1/2024 – 31/12/2024
UIFSM Sales 22,436 GBP
FSM Sales 5,738 GBP
Pupil Paid Meal Sales 18,230 GBP
Staff Duty Meal Sales N/A
Staff Cash Sales Included in pupil paid figure.
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Curdridge Primary School
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
Main site or place of performance
Curdridge Primary School, Church Lane, Curdridge, Southampton, SO32 2DR
two.2.4) Description of the procurement
Pupil Numbers:
Nursery (YR) 16
KS1 33
KS2 62
Total 112
Pricings/Sales
Nursery Meals - Entitled: 16 / Uptake: 12 / Value: 2.53 GBP
UIFSM - Entitled: 49 / Uptake: 26 / Value: 2.53 GBP
FSM - Entitled: 29 / Uptake: 20 / Value: 2.53 GBP
Pupil Paid Meals - Uptake: 16 / Value: 3.20 GBP
Staff Duty Meal - N/A
Staff Cash Meals - Value: 2.65 GBP (Jacket Potato) 3.84 GBP (Full Meal)
Sales over 12 months
Nursery Sales 8,332 GBP (Year R only)
UIFSM Sales 21,091 GBP
FSM Sales 15,595 GBP
Pupil Paid Meal Sales 13,036 GBP
Staff Duty Meal Sales N/A
Staff Cash Sales 115 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Eling Infant School & Nursery
Lot No
3
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
Main site or place of performance
Eling Infant School & Nursery, School Road, Totton, Southampton, SO40 9HX
two.2.4) Description of the procurement
Pupil Numbers: 106
Nursery 52 currently – intake all year – max 30 per session
KS1 71
KS2 0
Total 123
Pricings/Sales
Nursery - Entitled: 52 / Uptake: 10-11 per day / Value: 3.20 GBP
UIFSM - Entitled: 79 / Uptake: 65 per day / Value: 3.20 GBP
FSM - Entitled: 27 / Uptake: 18 per day / Value: 3.20 GBP
Pupil Paid Meals - Uptake: All nursery meals are chargeable / Value: 3.20 GBP
Staff Duty Meal - Entitled: 23 / Uptake: 23 (only taken once per year on Christmas dinner day) / Value: 3.84 GBP
Staff Cash Meals - No of Staff: 27 / Uptake: 1 per day /
Value: 1.65 – 3.84 GBP dependent on meal
Sales over 12 months
Nursery 6,438 GBP
UIFSM Sales 37,062 GBP
FSM Sales 12,259 GBP
Pupil Paid Meal Sales Please see nursery figures
Staff Duty Meal Sales 80 GBP
Staff Cash Sales 195 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
John Keble Primary School
Lot No
5
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
Main site or place of performance
John Keble Primary School, Hursley Park Road, Hursley, Hampshire, SO21 2LA
two.2.4) Description of the procurement
Pupil Numbers:
Nursery 0
KS1 40
KS2 81
Total 121
Pricings/Sales
UIFSM - Entitled: 40 / Uptake: 34 / Value: 2.80 GBP
FSM - Entitled: 18 / Uptake: 11 / Value: 2.80 GBP
Pupil Paid Meals - Uptake: 34 / Value: 2.80 GBP
Staff Duty Mea - Entitled: 0 / Uptake: 0 / Value: 3.00 GBP
Staff Cash Meals - No of Staff: 22 / Uptake: 3 / Value: 3.00 GBP
Sales over 12 months
UIFSM Sales 18,564 GBP
FSM Sales 6,006 GBP
Pupil Paid Meal Sales 18,564 GBP
Staff Duty Meal Sales 70 GBP
Staff Cash Sales 800 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hambledon Primary School
Lot No
4
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
Main site or place of performance
Hambledon Primary School, Church Lane, Hambledon, Waterlooville, Hampshire, PO7 4RT
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
Reception 17
KS1 28
KS2 58
Total 103
Pricings/Sales
UIFSM - Entitled: 45 / Uptake: 28-37 usually taken / Value: 3.20 GBP
FSM - Entitled: 13 / Uptake: 8-11 usually taken / Value: 3.20 GBP
Pupil Paid Meals - Uptake: 17-27 usually taken / Value: 3.20 GBP
Staff Duty Meal - N/A
Staff Cash Meals - No of Staff: 17 / Uptake: 1-2 rarely taken / Value: 3.20 GBP
Sales over 12 months
UIFSM Sales 16,944 GBP
FSM Sales 3,722 GBP
Pupil Paid Meal Sales 13,149 GBP
Staff Duty Meal Sales N/A
Staff Cash Sales 146 GBP
Hospitality Sales 150 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Micheldever CofE Primary School
Lot No
6
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
Main site or place of performance
Micheldever CofE Primary School, Church Street, Micheldever, Hampshire, SO21 3DB
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
KS1 36
KS2 39
Total 75
Pricings/Sales
UIFSM - Entitled: 25 / Uptake: 21 / Value: 2.53 GBP
FSM - Entitled: 24 / Uptake: 13 / Value: 2.53 GBP
Pupil Paid Meals - Uptake: 13 / Value: 3.20 GBP
Staff Duty Meal - N/A
Staff Cash Meals - No of Staff: 14 / Uptake: Rarely any / Value: 3.20 GBP
Sales over 12 months – 1/1/2024 – 31/12/2024
UIFSM Sales 11,904 GBP
FSM Sales 9,193 GBP
Pupil Paid Meal Sales 7,787 GBP
Staff Duty Meal Sales N/A
Staff Cash Sales Included in pupil meal sales.
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 March 2025
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
26 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233641.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:233641)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
Tim.allen@rmandcconsultants.co.uk
Telephone
+44 7990327563
Country
United Kingdom