Section one: Contracting authority/entity
one.1) Name and addresses
The Royal Parks
The Old Police House, Hyde Park
London
W22UH
Contact
Sarah Hadland
Country
United Kingdom
NUTS code
UKI - London
Companies House
10016100
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Major Event Ground Reinstatement Framework 2019-2023
Reference number
2019/S 155-381341
two.1.2) Main CPV code
- 45112711 - Landscaping work for parks
two.1.3) Type of contract
Works
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Royal Parks (TRP) invited tenders to carry out ground reinstatement works for major events, ceremonials and other projects across the Royal Parks. Events take place on an annual basis, range in size and have variable impacts on the ground. The contract is primarily focused on the annual reinstatement of the Hyde Park Parade Ground although grounds reinstatement in the other parks may be required over the duration of the contract.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 155-381341
Section five. Award of contract/concession
Contract No
416165786
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
17 December 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Talbot Farm Landscapes Ltd
75 Derby Road
Derby
DE65 5FP
Country
United Kingdom
NUTS code
- UKF - East Midlands (England)
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £4,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Parks
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 45112711 - Landscaping work for parks
seven.1.3) Place of performance
NUTS code
- UKI - London
seven.1.4) Description of the procurement:
Ground reinstatement works for major events, ceremonials and other projects across the Royal Parks. Events take place on an annual basis, range in size and have variable impacts on the ground. The contract is primarily focused on the annual reinstatement of the Hyde Park Parade Ground although grounds reinstatement in the other parks may be required.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
54
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Refer to VII.2.1
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£5,250,000
seven.1.7) Name and address of the contractor/concessionaire
Talbot Farm Landscapes Ltd
75 Derby Road
Derby
DE65 5FP
Country
United Kingdom
NUTS code
- UKF - East Midlands (England)
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Royal Parks ("TRP") publishes this notice to record its intention to modify the framework for Major Event Ground Reinstatement by extending its expiry date by six months only.
The estimated maximum value of the modification is £750,000.
TRP intends to formalise the Framework extension on 27.02.2023.
TRP also intends to re-procure the Framework in 2023, for commencement in June 2024.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The modification is required due to the delaying impact of Covid-19 (considered a Force Majeure Event under relevant contracts) on the events delivered by TRP and its partners. TRP believes these circumstances created a need for modification which a diligent contracting authority could not have foreseen as the works delivered under the Event Reinstatement Framework are directly linked to TRP's events.
The modification is further required in order to align with TRP's operational requirements and to allow a smooth transition and mobilisation period between the existing Framework and the next one.
Furthermore, the modification is not considered substantial under paragraph 8 of Regulation 72 of the Public Contract Regulations, for the following reasons:
a) The framework is not rendered materially different in character through the extension; it will deliver the same works.
b) While the modification extends the contract; TRP does not believe a six month extension would have attracted additional participants to the original procurement procedure; particularly as under the Framework, there is no guarantee of a volume or value of works. The extension would also not have allowed for the admission of candidates other than those initially selected, nor a tender other than that originally accepted.
c) The modification does not change the economic balance of the framework agreement in favour of the contractor; as the contractor will continue to provide works for the rates agreed under the framework.
d) The modification does not extend the scope of the framework agreement; the scope will remain the same.
e) No new contractor replaces the existing contractor.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £4,500,000
Total contract value after the modifications
Value excluding VAT: £5,250,000