Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ETS-21-009 Online School Admissions
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Education Authority is placing this transparency notice to alert economic operators of its plans to modify a contract in accordance with Regulation 72(1)(b) of the Public Contracts Regulation 2015. This modification will increase the value of existing Online School Admissions contract by 50% of the original contract award amount.
This contract modification will facilitate the continuity of services to support the on-going development of the Online School Admissions portal which is part of the EdIS Delivery Programme.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £625,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The contract modification will facilitate the continuity of services to support the on-going development and enhancement of the current Online School Admissions portal which is part of the EdIS Delivery Programme.
The EdIS Programme services that are provided via the current contract have been uniquely configured to reflect the varying project delivery requirements of the Education Authority and its associated bodies.
The anticipated modification increase equates to GBP 625 000. The original contract value was GBP 1 250 000. The Education Authority shall observe a period of no less than 10 days, beginning with the day after the date of publication, before modifying the contract as set out in this notice.
two.2.5) Award criteria
Quality criterion - Name: Proposal / Weighting: 60
Quality criterion - Name: Cultural Fit / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The current contract end date is 21 November 2023 with the option to extend for a further 6 months until 20 May 2024.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The contract modification will facilitate the continuity of services to support the on-going development and enhancement of the current Online School Admissions portal which is part of the EdIS Delivery Programme. The EdIS Programme services that are provided via the current contract have been uniquely configured to reflect the varying project delivery requirements of the Education Authority and its associated bodies.
The anticipated modification increase equates to GBP 625 000. The overall new modified contract value is GBP 1 875 000. No aspect of the modification will alter the overall nature of the current contract as the scope of services will remain unaltered and any expenditure will not be permitted to exceed 50% of the value of the original contract agreement, this will be carefully monitored to ensure compliance.
Regulation 72(1)(b) permits an amendment to an existing contract: for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
23 November 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Version1 Solutions Ltd
Grosvenor House, Prospect Hill
Redditch
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,250,000
Total value of the contract/lot/concession: £625,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have a review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulation
Belfast
Country
United Kingdom