Section one: Contracting authority
one.1) Name and addresses
East Dunbartonshire Council
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
Contact
Richard Horbury
Richard.Horbury@eastdunbarton.gov.uk
Telephone
+44 3001234510
Country
United Kingdom
NUTS code
UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Internet address(es)
Main address
http://www.eastdunbarton.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EDC/2023/3860 - Countryside Hedge & Grass Verge Cutting
Reference number
EDC/2023/3860
two.1.2) Main CPV code
- 70332100 - Land management services
two.1.3) Type of contract
Services
two.1.4) Short description
EDC, as the Employer, requires a suitably qualified and experienced grounds maintenance contractor (the Supplier under this contract) to carry out hedge and grass cutting on public road verges throughout the local government area of East Dunbartonshire.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77314100 - Grassing services
- 77342000 - Hedge trimming
- 70332100 - Land management services
- 77314000 - Grounds maintenance services
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
Local government area of East Dunbartonshire.
two.2.4) Description of the procurement
The Services comprise the carrying out and completion of hedge and grass cutting on public road verges within the boundaries of the local government area of East Dunbartonshire.
The following is a summary of the scope of Services the Supplier provides under this Term Contract.
- Carry out cutting of grass verges to a minimum width of 1.0m, by tractor, to the Sites affected by the Services.
- Carry out tractor flail cutting to the top and both sides (where possible) of hedges, to the Sites affected by the Services.
A detailed description of the scope of the Services is included in the procurement document titled ‘Volume 2 – Employer’s Requirements’.
two.2.5) Award criteria
Quality criterion - Name: Management of the Contract / Weighting: 20%
Quality criterion - Name: Providing the Services / Weighting: 40%
Quality criterion - Name: Quality Management / Weighting: 10%
Quality criterion - Name: Health, Safety & Environment / Weighting: 20%
Quality criterion - Name: Fair Work First / Weighting: 10%
Price - Weighting: 80%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Term Contract will endure for a period of three years with an option to extend it (either singularly or in phases) for a further period of up to two years after the expiry of the initial term, at the sole discretion of the Employer.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The relevant selection criteria for Suitability is included in the online SPD (Scotland) module linked to this Contract Notice.
Minimum level(s) of standards
East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Suitability on a PASS/FAIL basis as follows:
FAIL = Bidder is not enrolled in the relevant professional or trade registers within the country in which they are established i.e. Registrar of Companies (Companies House).
PASS = Bidder is enrolled in the relevant professional or trade registers within the country in which they are established i.e. Registrar of Companies (Companies House).
Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.
three.1.2) Economic and financial standing
List and brief description of selection criteria
The relevant selection criteria for Economic and Financial Standing is included in the online SPD (Scotland) module linked to this Contract Notice and outlined below:
SPD 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover of 100,000 GBP for the last two years.
SPD 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
SPD 4B.5. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP in respect of each claim.
Public Liability Insurance = 5,000,000 GBP in respect of each claim.
Minimum level(s) of standards possibly required
East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Economic and Financial Standing on a PASS/FAIL basis as follows:
FAIL = Response fails to meet the selection criteria of East Dunbartonshire Council.
PASS = Response meets the selection criteria of East Dunbartonshire Council.
Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.
three.1.3) Technical and professional ability
List and brief description of selection criteria
The relevant selection criteria for Technical and Professional Ability is included in the online SPD (Scotland) module linked to this Contract Notice.
Minimum level(s) of standards possibly required
East Dunbartonshire Council will assess responses to SPD (Scotland) question 4C.1.2 as follows:
FAIL = Nil or inadequate response which fails to demonstrate previous experience/capacity/capability relevant to this criterion or the response is partially relevant but generally poor with the response showing some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.
PASS = Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
East Dunbartonshire Council will not assess Responses to SPD question 4C.10 will as part of the selection criteria but it reserves the right to clarify the percentage stated by a bidder.
Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 February 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=756015.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
East Dunbartonshire Council (EDC) is committed to maximising Community Benefits from its procurement activities. Under this procurement, the appointed Supplier, and its supply chain, will be required to support EDC’s economic and social regeneration objectives. Community Benefits requirements are set out in the Community Benefits Approach in Volume 0 of the procurement documents.
Community Benefits will be enforceable as part of the contract and monitored as part of the Contract and Supplier Management process.
(SC Ref:756015)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=756015
six.4) Procedures for review
six.4.1) Review body
Sheriff Clerks Office
PO Box 23, 1 Charlton Place
Glasgow
G5 9DA
Country
United Kingdom