Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF KEELE
Keele Campus
NEWCASTLE
ST55BG
Contact
Theresa Bill
Telephone
+44 1782734047
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://in-tendhost.co.uk/universityofkeele/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofkeele/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofkeele/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
KU284 Smart Room Heating Controls - Decarbonisation Scheme
Reference number
KU/284/TB/EJ/2020
two.1.2) Main CPV code
- 44115000 - Building fittings
two.1.3) Type of contract
Supplies
two.1.4) Short description
Tenders are invited from interested parties for the supply and installation of Smart Room Controls (SRC) within a number of campus buildings at Keele University to increase energy efficiency and decrease costs. One of the core issues that the University needs to overcome to reach its zero-carbon target by 2030 is the heating of rooms that are only used occasionally and often overheated.
Following a successful trial of the technology in an Academic building in 2018 and a pilot in a Halls of Residence in 2020, we intend to install the system in the following University :
buildings:
Locations
Academic Buildings
• William Smith
• Mackay
• Huxley
• Hornbeam
• Dorothy Hodgkin
• Darwin
• Chancellors A
• Chancellors B
• Chancellors C
Halls of Residence
• Barnes W
The system will typically comprise a wall-mounted controller with PIR allowing the user to select the desired temperature when the room is occupied. This will connect to a self-powered radiator actuator and may also connect to ventilation & air conditioning systems where present.
It is expected that the installation should be completed in all buildings no later than 31st July 2021.
two.1.5) Estimated total value
Value excluding VAT: £839,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44115200 - Plumbing and heating materials
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 48100000 - Industry specific software package
- 72212421 - Facilities management software development services
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
two.2.4) Description of the procurement
Tenders are invited from interested parties for the supply and installation of Smart Room Controls (SRC) within a number of campus buildings at Keele University to increase energy efficiency and decrease costs. One of the core issues that the University needs to overcome to reach its zero-carbon target by 2030 is the heating of rooms that are only used occasionally and often overheated.
Following a successful trial of the technology in an Academic building in 2018 and a pilot in a Halls of Residence in 2020, we intend to install the system in the following University buildings:
Locations
Academic Buildings
• William Smith
• Mackay
• Huxley
• Hornbeam
• Dorothy Hodgkin
• Darwin
• Chancellors A
• Chancellors B
• Chancellors C
Halls of Residence
• Barnes W
The system will typically comprise a wall-mounted controller with PIR allowing the user to select the desired temperature when the room is occupied. This will connect to a self-powered radiator actuator and may also connect to ventilation & air conditioning systems where present. The system will integrate into our existing Building Energy Management System (BeMS) to allow remote operation and monitoring. The system should utilise the campus WiFi as its network access point and an app should be available to allow control for users within the Halls of Residence (wall mounted controllers will not typically be used in these locations). A system with the capability to react to windows being opened is desired although this can be either from direct window contactors or through dynamic air temperature monitoring. A detailed specification can be found in Section 2 of the ITT.
It is expected that the installation should be completed in all buildings no later than 31st July 2021.
Given the need for one Contractor to co-ordinate the delivery of all of the goods and services required, the contract has not been divided into lots.
Funding.
The University has obtained 100% grant funding for decarbonisation works as part of the UK Government COVID-19 response. The Public Sector Decarbonisation Scheme (PSDS) is a £1bn fund being delivered by Salix on behalf of the Department for Business, Energy and Industrial Strategy (BEIS). The scheme is designed to not only support the energy efficiency sector at this difficult time but also to encourage green investment, supporting the Government's net-zero and clean growth goals.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £839,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
31 March 2021
End date
31 July 2021
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 March 2021
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Tenderer in connection with taking part in this procurement, regardless of whether such costs arise as a direct or indirect consequence of any amendments made to the procurement documents by the University at any time.
Funding:
The University has obtained 100% grant funding for decarbonisation works as part of the UK Government COVID-19 response. The Public Sector Decarbonisation Scheme (PSDS) is a £1bn fund being delivered by Salix on behalf of the Department for Business, Energy and Industrial Strategy (BEIS). The scheme is designed to not only support the energy efficiency sector at this difficult time but also to encourage green investment, supporting the Government's net-zero and clean growth goals.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand.
London
WCA2 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
University of Keele, Procurement Office,
Finance Department, Innovation Centre 2,
Keele, Staffordshire
ST5 5NH
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Any review proceedings should be promptly brought to the attention of the Director of Finance of the University at the address provided above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCR 2015'). Any review proceedings must be brought within the time-scales specified by the applicable law, including without limitation, PCR 2015. In accordance with PCR 2015, the University will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
six.4.4) Service from which information about the review procedure may be obtained
University of Keele,
Procurement Office, Finance Department, Innovation Centre 2,
Keele, Staffordshire.
ST5 5NH
Country
United Kingdom