Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Health Board
Mountainhall Treatment Centre Bankend Road
Dumfries
DG1 4TG
Contact
Nicoll Milne
Telephone
+44 1387272777
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00065
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHSDG - Estates & Property - Water Hygiene & Legionella Prevention - June 2025 - June 2028
Reference number
NHSDG0042025
two.1.2) Main CPV code
- 90713100 - Consulting services for water-supply and waste-water other than for construction
two.1.3) Type of contract
Services
two.1.4) Short description
Water Hygiene & Legionella prevention and Associated Works in accordance with guidance and statutory requirements in NHSDG properties throughout Dumfries & Galloway.
two.1.5) Estimated total value
Value excluding VAT: £825,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90713100 - Consulting services for water-supply and waste-water other than for construction
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
All bidders responding to this opportunity are to complete the accompanying Single Procurement Document (SPD Scotland) pre-qualification questionnaire. The basis for selection of those bidders to be invited to tender is fully described in the Scope of Works enclosed in this Contract Notice.
At the invitation to tender stage the tender pricing element will be assessed on the completed pricing schedule.
Specific Requirements
A detailed specification will be included in the ITT. However some of the main features are as follows:
It is a mandatory requirement for selection for participation in this procurement exercise that all bidders and their sub-contractors are certified members of the Legionella Control Association and are Chas Advanced members .
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £825,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
No later than [1 months] from the end of the Initial Term NHSDG may (at its discretion) extend the contract by a further one year.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
NHSDG shall assess eligibility and asses the economic, financial and technical ability of bidders in relation to the specific requirements detailed in Sections III1.1, III.1.2 and III.1.3 of this contract notice. It is the intention of NHSDG that those bidders who achieve the six (6) highest scores will be invited to submit a tender unless two or more bidders score the same sixth (6th) highest score in which case all such bidders will be invited to tender.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
It is a requirement of NHSD&G that all contractors must be registered with the Legionella Control Association, LCA member standards to include Water Treatment Services, Hot & Cold Water Monitoring and Inspection Services, Cleaning and Disinfection Services, Independent Consultancy Services and Legionella Sampling and Testing Services, proof of registration will be required prior to acceptance of any contractor.
The Contractor must be CHAS Advanced registered member within six months of contract award and a minimum CHAS registered (or other SSIP equivalent) at completion of the SPD.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See enclosed Scope of Works and SPD
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-005644
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 February 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
21 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3-4 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=788539.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:788539)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=788539
six.4) Procedures for review
six.4.1) Review body
Sherrif Court
Buccleuch Street
Dumfries
DG1 2AN
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Royal Institution of Chartered Surveyors
3rd Floor Princess Street
Edinburgh
EH2 4AD
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Arbitration
six.4.4) Service from which information about the review procedure may be obtained
Dumfries & Galloway Health Board
Mountainhall Treatment Centre Bankend Road
Dumfries
DG1 4AP
Telephone
+44 1387272777
Country
United Kingdom